The RoleAs
Renewals Manager, you'll own Everlaw's rolling pipeline of internal SaaS and IT contract renewals, making sure no agreement lapses into an unfavorable auto-renewal while driving cost savings through usage analysis and license right-sizing. Partnering closely with internal teams across Engineering, IT, HR, and Marketing, you'll manage the day-to-day commercial lifecycle for our expiring vendor contracts and build disciplined, data-backed renewal processes.
This is a full-time, non-exempt position based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr.What you'll do- Maintain a rolling 12-month renewal calendar, initiating cycles 90-120 days prior to expiration to prevent unintended auto-renewals or contract lapses.
- Analyze utilization data alongside IT Asset Management to identify unused seats, over-provisioned tiers, and shelfware before setting negotiation targets.
- Negotiate in-scope software and IT renewals using established playbooks, benchmarks, and pre-approved fallback positions to limit uplifts and secure favorable terms.
- Coordinate cross-functional reviews across Legal, Security, IT, Compliance, and FP&A to confirm data privacy, security, and budget approvals prior to execution.
- Administer procurement software systems (specifically ZIP) and maintain accurate contract records, renewal dates, spend data, and savings metrics in the system of record.
About You- You have at least 5 years of progressive procurement experience, ideally within a fast-growing technology or software environment.
- You've managed end-to-end renewal pipelines and have experience establishing or refining procurement functions across multi-location organizations.
- You bring strong data analysis skills and a track record of using usage metrics to build reduction cases and right-size software agreements.
- You communicate effectively across all organizational levels, building collaborative cross-functional relationships with Legal, Security, IT, and Finance teams.
- You're process-oriented with high attention to detail, managing contract hygiene and critical notice windows across a high-volume portfolio.
- You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.
Bonus points- Experience working with e-procurement and SaaS management tools such as ZIP or Ironclad.
- Exposure to structured negotiation methodologies or formal negotiation training.
- Familiarity with SOC 2 compliance, data privacy review processes, or vendor security assessments.
- Experience supporting vendor consolidation or cost reduction initiatives.
Think you're missing some of the skills and are hesitant to apply? We do not believe in the 'perfect' candidate and encourage you to apply if you feel you can bring value to our team. We often revisit candidates who may have applied for a different role if something comes up that's a better fit.
The Team - FinanceThe Finance team helps steward a strong business through its next stage of sustainable growth. Across accounting, planning, forecasting, reporting, procurement, controls, and financial systems, the team turns complex information into clear insights, dependable processes, and disciplined decisions. This work gives Everlaw the structure and confidence to invest thoughtfully, manage its resources responsibly, and scale without compromising what makes the company special.
Total Rewards & BenefitsThe expected salary range for this role is $135,000-$170,000. Final salary depends on factors including the candidate's experience and skills, and the base pay range is subject to change. This role is also eligible for equity and the benefits below.
Health & well-being- Comprehensive medical, dental, and vision coverage
- Flexible Spending Accounts for health and dependent care expenses
- Membership to Modern Health to support mental health and wellness
- Paid parental leave
- Company-sponsored life and disability insurance
Financial rewards- Competitive equity grants, so you share in Everlaw's long-term growth
- 401(k) plan with company matching of up to 4% of eligible annual compensation
Growth & everyday perks- 17 paid vacation days, 11 federal holidays, and paid sick leave
- Four "Everlawlidays" (additional paid company-wide days off) per year
- Annual allocation for learning & development and relevant professional membership dues
- Hybrid work with regular work-from-home days and flexibility for life's logistics
- Monthly home internet reimbursement, plus a stipend for your desk setup
- Catered lunch each workday, plus snacks and company-wide events in our offices
