Job Overview

Job Title: Remote Administrative Assistant
Employment Type: Full-Time
Location: Remote
Salary: $45 - $59 USD per hour

Responsibilities

* Serve as the first point of contact for clients, handling enquiries via email and telephone with a high degree of professionalism.
* Manage and coordinate schedules, appointments, and calendars for our project managers and painting teams.
* Prepare, issue, and track client quotations, invoices, and other project-related documentation.
* Maintain organised and accurate digital files, including client records and project details.
* Assist with basic bookkeeping duties, such as expense tracking and data entry.
* Liaise with suppliers to order materials and ensure timely delivery for projects.
* Provide comprehensive administrative support to the entire team to enhance operational efficiency.

Qualifications

* Proven experience in an administrative, virtual assistant, or similar support role.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
* Excellent written and verbal communication skills and a professional telephone manner.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar productivity software.
* A self-motivated individual with the ability to work independently and take initiative.
* A strong customer service focus with a commitment to providing a positive client experience.
* A reliable internet connection and a dedicated, quiet workspace are essential for this remote role.
* Previous experience within the trade services or construction industry is advantageous but not required.

Locations Miami