Johns Hopkins Applied Physics Lab

RED Mission Area Executive Administrator

Johns Hopkins Applied Physics Lab • $58K — $104K *
Laurel, MD 20707In-Person
Aerospace & Defense
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree in a business-related field or equivalent professional experience.
  • Over 6 years of administrative experience with a focus on executive-level support.
  • Highly organized, with the ability to manage competing priorities effectively.
  • Strong attention to detail, follow-up, and follow-through skills.
  • Excellent verbal and written communication abilities for interfacing with diverse stakeholders.
  • Capacity to work independently with minimal oversight in dynamic environments.
  • Proficient in MS Office and quick to adapt to new systems and tools.

Responsibilities

  • Serve as an executive administrative partner, supporting day-to-day operations of the RED MA.
  • Lead coordination among team members, sponsors, and information flow.
  • Proactively manage the rhythm of business initiatives and coordinate logistics for meetings and events.
  • Develop and maintain documentation and processes to streamline MA operations.
  • Oversee planning and execution of Mission Area Program Management Reviews and metrics tracking.
  • Collaborate with Business Operations team to enhance MA operational support.
  • Foster a positive administrative culture and contribute to team cohesiveness.

Benefits

  • Dynamic work environment with opportunities for professional development.
  • Engagement in groundbreaking research and technology initiatives.
  • Chance to work with a multi-disciplinary team dedicated to innovative solutions.
Full Job Description
Description

We are seeking a proactive, self-starter to provide high-impact support that ensures the seamless operations of the Research and Exploratory Development Mission Area (RED MA). The primary objective of the RED MA is to discover and pioneer innovative breakthrough technologies by way of advanced research. You'll be a key contributor on a multi-disciplinary team, supporting groundbreaking solutions for complex challenges.

As the RED Mission Area Executive Administrator you will...
  • Serve as a trusted administrative partner to the Mission Area Executive (MAE) leading executive administrative support and coordinating day-to-day Mission Area operations. Primarily supporting the MAE, while also supporting the Program Area Managers and Program Managers as needed across the RED MA. Administrative duties include, but are not limited to: presentation and communication preparation and editing, memo and form preparation, complex calendar management, meeting coordination, travel coordination, expense reimbursement, and discretionary budget tracking and allocation.
  • Lead coordination functions of people (ranging from staff, to APL leadership, to VIPs and sponsors) and information flow through the RED MA Office. Interface with sponsors and their representatives directly to collect presentation information, coordinate schedules, ensure appropriate clearances are received, and coordinate all other logistics.
  • Anticipate and manage the rhythm of the Mission Area business initiatives; proactively planning, organizing, scheduling, deconflicting, and executing and managing the logistics for internal and external meetings as well as RED MA initiatives and events, while also ensuring their success.
  • Develop, document, and maintain processes and provide oversight needed to ensure consistent execution, tracking, reporting, maintenance, and streamlining of MA operations, including business intelligence and customer engagement processes.
  • Coordinate the administrative planning and execution of the Mission Area-level Program Management Review (PMR) and support Mission Area leadership by tracking program PMRs, technical reviews, program milestones, action items, and Mission Area metrics.
  • Collaborate closely with members of the Business Operations team; leveraging appropriate resources to expedite, streamline, or otherwise improve support to MA operations.
  • Cultivate the culture and day-to-day administrative processes of the RED MA administrative sub-team. Collaborate with the larger administrative team to ensure a cohesive administrative team across the REDD organization, to include backfilling and workload sharing, as needed.
  • Exhibit an innovative mindset, proactively identify opportunities to contribute, and seek to identify and mitigate risk. Ensure MA leadership is well prepared for engagements by tracking follow-up actions, and monitoring key deadlines and commitments.
  • Foster a positive and productive work environment.
  • Independently initiate and conduct special projects as required and other duties as assigned.
    Note: This job summary and listing of responsibilities is for the purpose of describing the position and its essential functions at time of hire and may change over time.

Qualifications

You meet our minimum qualifications for the job if you...
  • Possess a Bachelor Degree in a business-related field or relevant professional-level experience.
  • Have 6+ years of administrative experience in a professional environment, with extensive knowledge of administrative processes and executive-level support as well as experience supporting program management processes.
  • Are highly organized and able to prioritize multiple (often competing) responsibilities.
  • Demonstrate strong commitment to detail, follow-up, and follow-through.
  • Have excellent communication (oral and written) and interpersonal skills; able to interface effectively and professionally with sponsors, APL leadership, and APL staff, consistently exercising sound judgment, discretion, diplomacy, and tact in all exchanges.
  • Are high performing with demonstrated ability to work independently with only consultative direction.
  • Are comfortable operating in a fast-paced, dynamic environment while remaining calm, flexible, resourceful, and efficient.
  • Demonstrate the ability to independently analyze, summarize, and make recommendations on processes, procedures, and project-related activities.
  • Are forward-thinking, seeking opportunities to create improvements, propose and test solutions, and implement appropriate changes.
  • Are proficient in the MS Office Suite, able to quickly and comfortably learn internal systems, and curious-minded with a desire to continue to grow/develop new skills as the job demands.
  • Are able to obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You will exceed our minimum requirements if you...
  • Are knowledgeable of APL practices, procedures, and services.
  • Have experience working with classified programs, to include review and distribution of products on internal and external classified systems.

Minimum Rate

$28.05 Hourly

Maximum Rate

$50.25 Hourly

About Johns Hopkins Applied Physics Lab

The Johns Hopkins University Applied Physics Laboratory (APL) is a research and development organization that provides solutions to national security and scientific challenges. The laboratory was founded in 1942 and is located in Laurel, Maryland. APL is a division of the Johns Hopkins University and is a not-for-profit organization. The laboratory has expertise in a variety of areas, including space exploration, national security, and healthcare.
Learn more about Johns Hopkins Applied Physics Lab
Size
7,000 employees
Industry
Information Technology
Founded
1942
* Ladders Estimates

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