Salary : $129,834.00 - $181,767.00 Annually
Location : Millbrae, CA
Job Type: Full-Time
Job Number:Division: Planning
Department: Real Estate and Prop Dev
Opening Date: 07/10/2026
Closing Date: 8/9/2026 11:59 PM Pacific
General The Real Estate Administrator (Property Manager) will report to the Director/Deputy Director of Real Estate and TOD, or others as designated, and is responsible for conducting property management functions for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA), collectively known as Agency(ies).
Essential Functions & Duties Examples of Essential Functions:- Administrate current Agency lease portfolios that generates approximately $4M (including commercial, industrial and vacant land adjacent to Caltrain corridor).
- Plan, develop and implement leasing strategy for the Agencies.
- Market property or work with broker to market property.
- Assist in determining appropriate market value for leases, utilizing brokers and other consultants as necessary.
- Negotiate, prepare docs, and oversee administration of complex lease agreements.
- Ensure tenant and Agency compliance with lease terms.
- Provide active lease management for all leases in portfolio.
- Prepare reports when requested.
- Prepare licenses and other property use agreements as needed.
Examples of Essential Duties:- Identify District needs in rental tracking and maintain the District' property management database or spreadsheets.
- Prepare reports and resolutions for approval of real property agreements for review by supervisor.
- Research and analyze local rental rates for inclusion in agency leases.
- Represent the District and respond to various public agencies, citizens' groups, business organizations and tenants regarding operational, planning and public policy issues.
- Confer with manager on property management issues and advises of a present and potential threat or risk to District assets.
- Administer the Lease Termination process to support agency capital projects schedules.
- Develop Standard Operating Procedures (SOPs) as it relates to property management functions.
- Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees and the public from injury or harm.
- Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
- Perform other duties as assigned
Minimum Qualifications Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position.
Development of the required knowledge and abilities is typically obtained through but not limited to:
- Bachelor's degree in Business Administration, Finance, Planning or closely related field.
- Four (4) years full-time professional real estate experience in property management for public use pursuant to State and Federal regulations.
Preferred Qualifications:- Property management experience.
- Experience with Caltrans' right-of-way certification processes
- Experience in Federal Transit Administration (FTA) real estate policies and procedure.
- Strong computer, written and oral communication skills required.
- Able to possess a valid California Drivers' License with a safe driving record.
The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.
How to Apply - Complete an online employment application by 11:59 p.m. of the listed closing date. Resumes and cover letters will not be accepted in lieu of fully completed applications. It is the applicant's responsibility to ensure that applications are completed with all relevant information (experience, education, certifications, licenses, references and/or other information).
- The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.
Below is a summary of the comprehensive benefits provided to District full-time employees:
Health and Welfare Benefits:
- Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program. The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
- Free Dental and Vision Benefits provided - Employer Covers Premiums
- Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
- Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
Retirement Medical Benefits:
- Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
- Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
Holidays and Paid Time Off:
- Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours). As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
- Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
- Floating Holidays - District employees can earn up to five (5) floating holidays.
Financial Planning Benefits:
- Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
- CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
- Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
- Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
- Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
Growth and Education Benefits:
- Professional Development - Access to LinkedIn Learning and San Mateo County's professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
- Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.
Other Amazing Benefits:
- Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
- Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
- Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
For union employees, all of the above benefits are subject to the employee's Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.
01
Which statement below best describes the highest level of education you have completed?
- High school graduate, diploma or the equivalent (GED)
- Associate degree
- Bachelor's degree
- Master's degree
- Doctorate degree
02
Is your degree in Business Administration, Finance, Planning or closely related field?
03
Are you able to work on-site at least 3 days per week in Millbrae, CA?
04
How many years of full-time professional real estate experience do you have in property management for public use (pursuant to State & Federal regulations)?
- No experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 years of experience
- 6 years of experience
- 7 years of experience
- 8 years of experience
- 9 years of experience
- 10 or more years of experience
05
Do you have experience with Caltrans' right-of-way certification process?
06
Do you have professional experience with Federal Transit Administration (FTA) real estate policies and procedures?
Required Question
