As part of this project, we are currently looking for a Quality Records Closeout Coordinator to join our team.
What You Will Do:- Coordinate the collection, review, tracking, and submission of quality records and turnover documentation for assigned project areas.
- Ensure quality records are complete, accurate, traceable, and compliant with project requirements, specifications, approved Inspection and Test Plans (ITPs), and contractual obligations.
- Maintain and monitor quality records trackers, turnover logs, and closeout dashboards to identify and resolve documentation gaps.
- Review inspection reports, test results, material certifications, as-built records, and other quality documentation prior to inclusion in turnover packages.
- Liaise with Construction, Quality, Engineering, Commissioning, Document Control, subcontractors, and suppliers to obtain and validate required closeout documentation.
- Support the preparation, compilation, and submission of turnover packages for client review and acceptance.
- Identify missing, incomplete, or non-conforming records and coordinate corrective actions to achieve turnover readiness.
- Support quality audits, turnover reviews, commissioning activities, and project handover milestones.
- Maintain project records in accordance with quality management procedures, document control requirements, and ISO 9001 standards.
- Prepare status reports and performance metrics related to quality records and closeout progress.
Experience You Will Bring:- Bachelor's degree or diploma in Engineering, Construction Management, Quality Management, Engineering Technology, or a related field; or an equivalent combination of education and relevant industry experience.
- Minimum 5 years of experience in quality management, document control, project closeout, turnover, or construction records management on major infrastructure projects.
- Experience with transit, rail, subway, transportation, or other large-scale civil infrastructure projects is strongly preferred.
- Knowledge of quality management principles and familiarity with ISO 9001:2015 requirements.
- Understanding of construction quality documentation, Inspection and Test Plans (ITPs), turnover packages, commissioning documentation, and project closeout processes.
- Familiarity with Ontario construction standards and specifications, including CSA standards, OPSS, MTO standards, and applicable regulatory requirements.
- Experience working with electronic document management systems (EDMS), project records databases, and document control platforms.
- Strong organizational skills with the ability to manage large volumes of documentation and multiple priorities in a fast-paced project environment.
- Excellent attention to detail and ability to identify documentation gaps, inconsistencies, and compliance issues.
- Strong communication and stakeholder management skills, with the ability to work effectively across Quality, Construction, Engineering, Commissioning, and Document Control teams.
- Advanced proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and document management software.
Please note that is a 100% onsite role.
Compensation: $100,000 - $115,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.
- Comprehensive health and dental benefits and RRSP matching plans.
- The opportunity to work on one of the most exciting rail projects in Toronto.
- A wide array of learning and development opportunities.
- A work environment focused on health and safety.
This posting is for a current vacancy and applications are reviewed on a rolling basis.
