This position will provide executive-level support to the Division Manager and Division leadership, utilizing initiative, judgment and discretion in researching, analyzing and compiling necessary information to assist the Division Manager in responding to complex issues and compiling special reports. As principal support, the position responds through verbal and/or written communication to a wide variety of stakeholders, including faculty and administration, the Department, the office of the Dean and Vice Chancellor, Hospital Finance/Administration, and multiple outside agencies, boards and organizations. In this key position, the incumbent will provide support for special projects for the Division Manager and Division leadership. Functioning as an important member of the leadership team for the division, this position requires outstanding judgement, the ability to think out of the box and also the ability to represent the department professionally in all modalities.

Apply By Date 9/5/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field or equivalent experience
• At least 2 years of complex administrative experience
• Demonstrated political acumen to work in an executive-level office environment, ability to represent the Executive Leadership Team with tact and discretion to all constituents. Ability to exercise independent judgement and make effective decisions based on knowledge of campus and University priorities, resources and policies.
• Experience working in an executive level office and providing executive-level analytical support.
• Excellent interpersonal, written and verbal communication skills to effectively and professionally communicate in person, investigative skills to elicit information needed to clarify inquiries and requests; professional skills to handle sensitive or difficult situations diplomatically, and to work effectively and sensitively with constituents from diverse cultural background and perspectives.
• Ability to anticipate problems/roadblocks and associated consequences, and taking appropriate initiative on behalf of the Executive Leadership. Personal initiative and ability to accept responsibility for decisions and actions.
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion
• Excellent project management skills to effectively and efficiently manage multiple, complex electronic calendars, experience and strong organizational skills to schedule and coordinate large-scale conference/meetings and special events.
• Experience and skills to apply various programs using Microsoft Office (in particular Word, Excel, PowerPoint, databases) and software to accomplish assignments, and the ability to learn new software, as necessary.
• Excellent typing, writing, editing and proofreading skills to quickly and accurately produce correspondence and other written materials
• Ability to work independently and cooperatively as a team; strong time management and multitasking skills; problem-solve using colleagues, the internet and good judgement.
• Multi-tasking skills to manage many inputs and ensure follow-through on all activities.
• Analytical and problem solving skills to review information, draw conclusions, develop and evaluate alternatives/solutions.

Preferred Qualifications

• Experience planning, coordinating and successfully implementing events
• Previous experience with Tableau, Clinical Practice Solutions Center, or Aggie Enterprise
• Demonstrated knowledge of Health System and UCD policies and procedures.
• Experience applying writing, editing, and proofreading skills to draft communications from beginning to end.

Key Responsibilities

• 50% - FINANCIAL AND CLINICAL ANALYTIC SUPPORT
• 40% - PROJECT MANAGEMENT
• 10% - ADMINISTRATIVE SUPPORT

Department Overview

The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.

All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.

POSITION INFORMATION

• Salary or Pay Range: $ 29.57 - $50.89
• Salary Frequency: Hourly
• Salary Grade: 127
• UC Job Title: PROJECT POLICY ANL 2 RP
• UC Job Code: 005256
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 %
• Shift (Work Schedule): M onday - F riday, 8 :00 am-5 :00 pm
• Location: Main Hospital (HSP001)
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees .

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life , short/long term disability , pet insurance , legal coverage , accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave , Family & Medical Leave , Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

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