How You'll Make an ImpactThe successful candidate will provide day-to-day project management support and serve as an executive liaison during construction defect repairs and reserve projects for a portfolio of homeowner associations. This is a full-time exempt remote position that will require frequent client site visits throughout the Greater Bay Area. The annual salary is $75,000-$90,000, direct experience highly considered.
Post Litigation:- After settlement, review legal documents and work with counsel to facilitate proper disclosures to owners and interested parties.
- Work with the law firm as needed to obtain additional documents certifying completion of construction repairs related to litigation.
Project Planning:- For construction defect projects, conduct a detailed review of final settlement report provided by the attorney.
- Consultation with the Board on determining the scope of work to be done.
- Identify Construction Manager candidates for the Board to interview; coordinate and participate in interviews.
- Detail review of association's financial state and reserve study.
- Identify Construction Manager candidates for the Board to interview; coordinate and participate in interviews.
- Identify Architects, Engineers and other specialty consultants for the Board to interview; coordinate and participate in interviews.
- Consultation with the Board on repair options.
- Identify General Contractors for the Board to interview; coordinate and participate in interviews.
- Assist with project scheduling and communication to owners regarding work notices.
Project Administration:- Provide oversight, management and coordination of the Construction Manager, Architect, Engineers, Community Manager, Customer Service, and other primary personnel involved with the project.
- Attend meetings with various parties related to the project as necessary
- Review and process progress payment requests from Contractors.
- Review change order requests from Contractors and make a recommendation to the Board on acceptance or denial. Board makes final decision.
- Review invoices from the Construction Manager, Architect and other consultants.
- Review project schedule to ensure that work is progressing as planned, and/or note reasons for schedule deviations.
- Handle all communication, inbound and outbound, with owners as required.
- Provide administrative support as needed to support the project.
Financial Management:- Assist the Board with budgeting, including review of available funds on hand and future reserve contributions, to determine the Association's ability to pay for the Project.
- Assist in obtaining additional funds to pay for the Project, such as special assessment, construction loan, etc. if needed.
- Review actual versus budget figures monthly and report any discrepancies to the Board.
Communication with Board and Membership:- Act as liaison between all parties involved and the Board.
- Facilitate ongoing communication with the board, construction manager, community manager, CIMS customer service representative, owners, and other related parties throughout the process.
- Provide regular project updates to the Board
Administration:- Keep track of time spent on each task with a brief description.
- Submit a monthly timesheet for each engagement for billing purposes.
- Attend routine Project Support Team Meetings (Weekly/Monthly) to provide a status update on each project, share challenges and success stories, compare actual hours versus contract hours, discuss contract adjustments, when necessary, etc.
- Prepare for and present our services to clients.
- Achieve annual billing goals
- Attend evening board meetings twice a week via Zoom
What You Bring- 3+ years' Project Management Experience. HOA or residential property management experience a plus+
- High School diploma or equivalent
- Intermediate level experience with Microsoft 365, Teams, SharePoint & Project Management software
- Strong written, verbal communication and presentation skills
- Strong organization & time management skills
- Experience developing, managing, and monitoring organization budgets.
- Proven ability to navigate complex interpersonal dynamics, and responsive to client needs.
- Strong attention to detail, urgency & judgement with the ability to work independently.
- Demonstrated ability to identify, assess and mitigate organizational risk
- Proven ability to develop and manage efficient business processes
- Reliable transportation and a valid driver's license with clean driving record required.
The primary location for this position is 12647 Alcosta Blvd San Ramon, Ca 94583
