The primary responsibility of this position is to facilitate the development of all projects in a consistent and collaborative manner to ensure they are on time, on budget, and exceed expectations.
Key Responsibilities:- Organize the appropriate stakeholders for event project kick-off meetings utilizing information provided in the project brief. Develop a detailed agenda, defining and assigning project tasks, deliverables, and deadlines.
- Develop and adhere to complex project timelines involving multiple team members and departments. Consistently re-evaluate and update to ensure delivery on time.
- Anticipate potential risks and issues within projects, proactively collaborating with the project team to identify solutions.
- Effectively utilize Workfront for project tracking, organization, and communication daily
- Organize and lead internal and external project status meetings by presenting project tracking reports with key performance indicators and detailed project charters
- Maintain productive and positive working relationships with all the shared service departments, including but not limited to: Studio, Creative, Ad Operations, Content, Marketing, Events, Copy Edit, and Circulation.
- Planning of virtual or in-person events and conferences, involving recruitment, scheduling, logistical planning, and day-of management.
- Execute projects with deliverables in the following product families: Digital, Print, Video, Virtual and Live Events, Strategic/Custom
- Participate in on-going leadership and development courses
Qualifications:Education:- Bachelor's degree required
Experience:- 4-5+ years of project management or similar experience required
- Knowledge or experience in pharmaceutical compliance and medical, legal, regulatory review process preferred
- Workfront or similar project management software experience preferred
Special Skills:- Clear oral and written communication skills with fellow associates, clients, and faculty
- Demonstrate effective strategic and critical thinking skills
- Strong leadership, facilitation, and interpersonal skills with the ability to work across functional areas at many levels
- Strong conflict resolution, negotiation, and consensus building skills
- Positive attitude and the ability to professionally drive forward progress
- Initiative to assist with developing and implementing process across the organization
- Strict attention to detail, organization skills, adaptability, and customer service
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, Adobe PDF, Zoom/Microsoft Teams
Physical requirements and work environment:- Travel - up to 20% for event and video program management
- Hybrid
#LI-Hybrid
