OverviewChenega Services and Federal Solutions, LLC., a
Chenega Professional Services' company, is looking for a
Project Manager 3 to provide senior project management support within the Core Support Directorate and Research Project Office. The position supports research programs within the Division of Medicine, Pathology Division, Regulated Research Administration Division, and Veterinary Medicine Division. Responsibilities include research proposal and agreement support, project planning and execution, budget management, risk identification and mitigation, staffing and resource tracking, research portfolio oversight, change request management, document quality review, scientific reporting support, and coordination with investigators, leadership, funding agencies, and support organizations. The incumbent facilitates successful execution of complex research programs, supports financial and project management activities, mentors project management personnel, and assists with oversight of a research portfolio.
Responsibilities- Shall assist Division PIs in the preparation and review of all new research proposal submissions and/or change requests impacting in-progress research. Verifies that Project Review Committee (PRC) document packets are complete and properly routed. Works with various support areas to resolve any issues. Tracks the status of all assigned Division's submissions to RPO's BIP Office and works with BIP staff to resolve any issues during the review and approval processes.
- Shall work with Division PIs to ensure completeness of agreement packets and ensures correct routing for approval. Work closely with RPO's ORTA to maintain a working knowledge of agreement processes and procedures to provide knowledgeable support to Division PIs.
- Shall track project-related staffing coverage (FTE; full time equivalents) for assigned Division's scientific personnel funded by projects by month. Consolidate and report Division-level data for Command Budget Estimate (CBE) and other financial or project-related taskers. Shall assist with service rate calculations for Core support divisions. Assists with Directorate-level and Division-level changes in budgets/execution.
- Shall consolidate, review and report on assigned Division's task execution metrics. Identify, prevent or resolve project issues and risks. Inform Division and RPO leadership of significant issues and risks, assist in developing risk mitigation strategies, and assist in developing get well plans for in trouble projects. Participate in the development and conduct of Division, Directorate and Command level Review & Analysis (R&A).
- Shall consolidate, review and track budget execution reports. Assess Spend Plans to ensure projects are being executed according to approved plans. Assist Division PIs in identifying solutions to issues/risks and report status to Division leadership regularly. Maintain access to the GFEBS and DMLSS system, to track expending and expiring funds. Assist PIs in fund execution and expending. Interact with budget officials to better communicate spending plans and deliverables. Manage and monitor equipment acquisition and correct funds appropriation. Ensure correct execution of travel and printing funds.
- Tracks all Division CR submissions and monitor status. Conduct quality checks of CR documentation prior to submission and assists in the identification of causes and solutions related to cost, schedule and scope changes. Create, revise, review, and manage CR requests IAW standardized/established rules.
- Provide quality control/quality review support of all project-related documents to enhance quality through standardization. Compile Division level data as requested to support project/science related taskers (Institute or higher Command requests). Assist with initiation of Dual Use Research of Concern (DURC) reviews when necessary. Monitor due dates of project report deliverables and assist Division PIs to complete internal reviews prior to sponsor submission.
- Shall provide training and mentorship for newly hired or current PMs on USAMRIID-specific procedures, systems and processes as required. May provide project management support to other Directorates or Divisions as determined and directed by Institute leadership. May also support special efforts within the Institute in cases where project management skills support a collective Institute mission.
- Shall communicate and coordinate with Division Chief, PIs, study staff, and service areas to facilitate project execution. Track and assist with completion/documentation of critical tasks, deliverables, milestones, agreements, and purchases required to execute projects. Conduct required product/service research, documentation, and obtain approvals required to procure equipment, supplies, and service contracts.
- Shall participate in weekly meeting with Directorate/Division/Branch leadership and funding agency to facilitate PM discussion and provide updates and progress execution. Participate in Scientific Progress report meeting with researchers to track project progress and adjust timeline and spending plans.
- Shall assist in the preparation of technical reports, new proposals, and manuscripts as requested. May be required to travel and participate with the Government at scientific conferences or meetings with funding agencies to assist in the identification of funding opportunities. Shall identify, record, and report potential opportunities to the TPOC for consideration and evaluation.
- Assist with the Occupational Health Program for non-BPRP personnel by ensuring personnel complete the USAMRIID Form 20 within program timelines, coordinating with Barquist Occupational Health for review of forms and returning completed forms to individuals for upload into RIID Train.
- Shall be expected to directly facilitate annual project execution of approximately $10-15M in research and oversee a Directorate research portfolio of approximately $20-$30M.
- Other duties as assigned
Qualifications- Bachelor's degree in Project Management, Business Administration, Science, Life Sciences, Public Administration, or a related field.
- Minimum one (1) year of project management experience.
- Minimum two (2) years of experience working within a scientific, laboratory, research, or technical environment.
- Degree in Project Management or current Project Management Professional (PMP) certification.
- Demonstrated proficiency using Microsoft Excel and Microsoft Project.
- Demonstrated ability to work independently and manage multiple projects simultaneously.
- Demonstrated ability to form, lead, and coordinate project teams.
- Experience supporting project planning, execution, budgeting, scheduling, risk management, and reporting activities.
- Experience preparing, reviewing, or coordinating technical, scientific, financial, or project documentation.
- Strong written and verbal communication skills.
- Successfully pass background and drug screening
Preferred Qualifications:
- Project Management Professional (PMP) certification.
- Experience supporting federal research, scientific, medical, laboratory, or biodefense programs.
- Experience supporting government-funded research programs and project portfolios.
- Experience utilizing GFEBS, DMLSS, or similar government financial management systems.
- Experience supporting proposal development, research agreements, and project change request management.
- Experience supporting budget development, execution tracking, and financial reporting.
- Experience supporting Dual Use Research of Concern (DURC) reviews.
- Experience mentoring project managers and coordinating multidisciplinary teams.
- Experience supporting Occupational Health, compliance, or administrative research support programs.
- Experience supporting research portfolios exceeding $10 million annually.
Knowledge, Skills and Abilities:
- Knowledge of project management principles, methodologies, and best practices.
- Knowledge of budgeting, financial execution, cost tracking, forecasting, and resource management.
- Knowledge of proposal development, research agreements, project change control, and project documentation processes.
- Knowledge of risk identification, risk management, mitigation planning, and project performance assessment.
- Knowledge of scientific research environments and project lifecycle management.
- Knowledge of quality assurance, document review, and process standardization methodologies.
- Knowledge of GFEBS, DMLSS, Microsoft Excel, Microsoft Project, and related project management tools.
- Ability to manage multiple projects, priorities, deadlines, and stakeholders simultaneously.
- Ability to analyze project performance, budget execution, staffing requirements, and operational metrics.
- Ability to prepare technical reports, financial reports, project summaries, presentations, and supporting documentation.
- Ability to communicate effectively with leadership, researchers, Principal Investigators, funding agencies, support organizations, and external stakeholders.
- Ability to identify project issues and develop practical solutions and recovery strategies.
- Ability to mentor project management staff and support organizational project management initiatives.
- Strong analytical, organizational, problem-solving, interpersonal, written communication, and verbal communication skills.
- Ability to work independently and collaboratively within multidisciplinary scientific and operational environments.
