Job Title: Project Assistant

Department: Research & Evaluation
Division: Family and Child Health
Bureau: Maternal, Infant and Reproductive Health

Location: 42-09 28th St, Long Island City, NY 11101
Reports To Title: Deputy Director, Maternal Mortality Review Committee
Direct Reports Title(s): N/A
Schedule & Hours: M-F, 9am -5pm; 35 hours per week
Workplace Flexibility Modality: Hybrid, 3 days in office
Work Environment: Office Environment
Grant End Date: 06/30/2027

Created Date: 06/10/2026

Revised Date: N/A

Salary: $80,000- $82,000 annually
FLSA Classification: Non-Exempt

About The Role

The Bureau of Maternal, Infant and Child Health (BMIRH) seeks a Project Assistant to provide administrative and operational support to the DOHMH MMRC Operations Team. This position will report directly to the Deputy Director for the MMRC within the Research and Evaluation Unit. The Project Assistant will perform a variety of tasks to support the facilitation and management of the day-to-day operations of the MMRC and preparation for monthly MMRC meetings, including acquisition of medical records and editing of maternal death case narratives. It is expected that the position will work 35 hours per week.

About the Program

Maternal mortality is one of the primary markers of the health of a nation and a bellwether indicator by which both human rights and public health can be evaluated. Maternal health and well-being are critical public health concerns in NYC. The NYC Department of Health and Mental Hygiene (DOHMH) has been conducting enhanced surveillance for maternal mortality (MM) since 2001. In January 2018, in response to the ongoing maternal mortality crisis in which Black women and birthing people are at highest risk of unfair, unjust and preventable mortality due to being ignored and dismissed by medical clinicians and systems because of structural racism, purposeful disinvestment in the communities in which they reside, and other reasons associated with generational weathering and toxic stress, the Bureau of Maternal, Infant and Reproductive Health (BMIRH) in the Health Department convened the NYC Maternal Mortality Review Committee (MMRC) to conduct a multidisciplinary committee review of all pregnancy-associated deaths to women and birthing people residing in NYS who died in NYC. Each year in NYC, approximately 50 women and birthing people die from a pregnancy-associated cause. In the most recent period ([redacted]), Black non-Hispanic women and birthing people were four times more likely to die of a pregnancy-associated cause compared to White women.

Responsibilities

Complete Training and Orientation

BMIRH will provide onboarding and other training to the Project Assistant to meet DOHMH training requirements as well as to fully understand the Maternal Mortality Review Committee process.

The Project Assistant will:

• Take required DOHMH CITI training online course
• Be oriented to Maternal Mortality Review Process

Lead Medical Record Request and Management Process for MMRC

BMIRH relies on multiple data sources to identify pregnancy-associated deaths in NYC. These sources include death certificates, vital records linkage data and hospital discharge data. For each case identified, the bureau requests an electronic copy of the person's death certificate along with any corresponding birth or fetal death certificates and all medical records from the hospitals and clinical facilities.

The Project Assistant will:

• Identify data request sources at hospitals/facilities, fax/mail/email medical records requests, follow up, troubleshoot, and update tracking sheet accordingly
• Design and maintain tracking and archiving of medical and other records
• Work closely with medical case abstractors to identify additional record requests & share status updates
• Assess workflow problems and make recommendations to improve processes and efficiency

Assist with Review of Maternal Mortality Case Narratives

Typically, 5-6 case narratives are reviewed by the MMRC per month. The narratives are of high quality and are reviewed internally. The work of the Project Assistant is to review the drafts of these 5-6 abstractions and provide edits. The workload will vary by month depending upon the number of case narratives and dates of the MMRC meetings.

The Project Assistant will:

• Receive a list of cases with corresponding case narratives from the Deputy Director to review within a specific time frame
• Read and revise case narratives for review to ensure formatting is consistent, grammar and spelling is correct, all lay language for medical terms is included, in addition to community district profile information, and social media/internet search data

Support Convening of Maternal Mortality Review Committee

The MMRC meets monthly, in-person, to review pregnancy-associated deaths.

The Project Assistant will:

• Maintain updated listservs, meeting guidelines & other documents related to MMRC membership and meeting facilitation
• Attend and support monthly MMRC prep and debrief meetings
• Attend and support monthly CDC Abstractor/Coordinator Office Hours
• Participate in regular meetings with internal and external teams and follow-up on notes, and action items
• Take meeting notes and synthesize discussions into concise summaries with action items and next steps
• Attend and support monthly MMRC meetings in person
• Provide coordination & administrative assistance for monthly MMRC meetings (Draft internal/external agendas, maintain attendance documents, assist with catering order/setup, etc.)
• Perform other administrative tasks as needed, such as scheduling meetings, faxing & mailing, reserving equipment/or conference rooms

Support Data Management and Quality Assurance Processes for Database

The MMRC enters data for all pregnancy-associated deaths into a database.

The Project Assistant will:

• Assist with data entry and QC of data input into database.

Other duties as assigned to support the overall goals and mission of the department/organization.

Requirements

• Master's degree in public health, or a related field preferred. Bachelor`s Degree Required.
• Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols.
• Knowledge of HIPAA and confidentiality laws.
• Commitment to furthering sexual and reproductive justice and health equity.
• Demonstrated strong professional communication skills (phone, email, fax, verbal).
• Demonstrated experience reviewing and editing documents for consistency and grammar.
• Excellent organizational skills and attention to detail.
• Adept at organizing small- and large-scale, high-level meetings.
• Comfort with a fast-paced, collaborative, interdisciplinary work environment.
• Experience working successfully in a team environment.
• Proficiency in statistical software such as SAS, R, or STATA is a plus.
• Excellent computer skills, with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams) and Zoom.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Experience interpreting and communicating neighborhood health data is a plus.

Employment is contingent upon the successful completion of a background check

Benefits/ Additional Information:

• Public Service Loan Forgiveness (PSLF) eligible employer
• Generous Paid Time Off (PTO) policy
• Medical, dental, and life insurance with low or no employee contribution
• A retirement savings plan with generous employer contribution
• Flexible spending medical and commuter benefits plan
• Meaningful work at an organization striving to advance health equity and social justice

To Apply

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