Salary : $70,190.54 - $101,778.67 Annually
Location : Human Resources, 401 E Virginia St. McKinney, TX 75069, TX
Job Type: Full Time
Job Number:
Department: Procurement Services
Opening Date: 06/11/2026
Closing Date: Continuous

Summary
Typical Hiring Range:

$70,190.54 - $74,674.95 Annually

$33.74 - $35.90 Hourly
SUMMARY OF POSITION
The Procurement Services Supervisor position serves as a primary figure in Procurement Services. If Assigned Contracts & Construction responsibility, it manages contracts from initiation to conclusion, maintaining communication between all parties involved and manage the procurement of construction and highly technical projects. If Assigned Operations & Sourcing responsibility, provides quality procurement activities while ensuring efficient, cost-effective delivery of goods and services and responsible for surplus and City-wide mail. Both positions are responsible for compliance with local, state, federal laws and purchasing policies and procedures. Emphasizing the importance of organizational efficiency and resource management. In addition, they will supervise personnel and assist the Assistant Procurement Services Manager in meeting departmental objectives. Overall, this position plays a pivotal role in ensuring smooth procurement operations, making their position crucial to the organization's success.
Essential Functions/Knowledge, Skills, & Abilities
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervises professional and technical personnel involved in procurement activities, including instructing, assigning and reviewing work, and recommending personnel actions.
• Assists in decisions regarding hiring discipline and promotion of subordinate staff; directs and evaluates subordinate staff.
• Monitors workflow processes and recommend improvements to enhance efficiency, accuracy, and quality of work.
• Builds and maintains positive relationships with internal departments and external vendors, providing assistance and resolving issues when necessary.
• Coordinates the bid and award process working with user departments, Legal, Risk Management, and selected Cooperative Purchasing Groups.
• Develops specifications based on department input and determining the appropriate procurement method to ensure competitive bidding.
• Conducts pre-solicitation meetings, bid openings, and evaluation team meetings.
• Assists with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.

• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority.

• Conducts procurement activities/training for user departments to ensure adherence to federal, state, and local laws and city policies/procedures.
• Answers varied inquiries regarding contract administration, statutory requirements, procurement policies and procedures, and keeping up to date on changes.
• Represents employer through professional purchasing associations.
• Maintains work areas in a clean, orderly, safe, and secure condition.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.

If Assigned to Operations & Sourcing:

• Establishes annual contracts for the purchase of supplies and services.
• Research market sources and vendors to locate and ensure most cost effective and competitive pricing for purchase of supplies and services.
• Analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing.
• Supervises the disposition and sale of surplus or obsolete commodities and scrap material.
• Supervises the pickup and delivery of City-wide mail between various City offices; and the sorting and deliver of incoming mail.
• Administers and manages the City's Procurement Card program.
• Supervises the Procurement Services vehicle(s) and office equipment, e.g., mail meter, copy machine.

If Assigned to Contracts & Construction:

• Manages various types of contracts, including complex construction contracts, service contracts, and highly technical contracts.
• Ensures compliance with Capital Improvement Projects and Grant Funded Projects during the solicitation and contract phases.
• Coordinates contract development with user departments, Risk Management, and Legal.
• Negotiates contract provisions and resolving conflicts related to contract administration.
• Maintains contract lists, solicitations, insurance files, and contract status reports on a timely basis.
• Assists in establishing and supervising a contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.
• Performs contract administration, which includes serving as a liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, and negotiation of contract amendments, extensions and change orders.
• Analyzes cost and price data from vendors.
• Performs contract audits when required.

OTHER JOB FUNCTIONS:

• Perform other duties as assigned or directed.

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to effectively supervise assigned staff and provide advanced purchasing guidance.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
• Build professional relationships with internal staff, departments, vendors, citizens, other agencies, and professional contacts.
• Ability to offer flexibility and adaptability, especially during times of change.
• Ability to communicate effectively both orally and in writing.
• Ability to analyze detailed bidding and contract documents, as well as, solicitation documents.
• Ability to effectively negotiate contracts and resolve conflicts with vendors.
• Ability to review evaluation matrixes and make recommendation for award.
• Advanced knowledge of purchasing methods/procedures and competitive bid process in a governmental environment.
• Ability to effectively communicate purchasing policies and procedures to departments and vendors.
• Ability to exercise judgment, decisiveness, and creativity dependent upon the needs of the situation and in the City's best interest.
• Requires intermediate computer skills in Microsoft Office products.

Required Qualifications
MINIMUM QUALIFICATIONS

Any work-related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.
Bachelor's degree in business administration or closely related field with major coursework in purchasing or business, or one of the procurement certifications listed in preferred qualifications. Four (4) years of progressive experience in public procurement operations is required and two (2) years of supervisory experience.
PREFERRED QUALIFICATIONS

Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), NIGP Certified Procurement Professional (NIGP-CPP), and/or Certified Procurement Manager (CPM) certification is preferred.
CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver's License.

Physical Demands/Supplemental
PHYSICAL DEMANDS

Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 25 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability.
WORK ENVIRONMENT

Essential functions are regularly performed without exposure to adverse environmental conditions.
The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
The City offers a full complement of benefits:

Health Insurance

• Medical, Dental, Vision Insurance
• Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA)
• Mental Health Care and Employee Assistance Program (EAP)
• City-paid and Voluntary Life Insurance
• City-paid and Voluntary Long Term Disability Insurance
• Supplemental Insurance through Aflac

Additional Benefits

• Legal Services through Legal Shield
• Tuition Reimbursement (up to $10,000 per year)
• Wellness Program (earn up to $600 per year)

Retirement

• Texas Municipal Retirement System (TMRS)
  • Mandatory 7% employee contribution
  • City match 2:1
  • 5 year vesting
  • Retire after 20 years of service, or age 60 with 5 years of service
• 457(b) Deferred Compensation Plans

Paid Time Off (PTO)

• Paid Vacation (80 hours per year for new hires; tiered increases after 2 yrs)
• Sick Leave (135 hours per year for yourself and immediate family)
• Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foster care)
• Ten Paid Holidays
• Personal Day
• Optional compensatory time for hourly employees
• Compensatory time for salaried employees

For more detailed information, please see the City of McKinney's
01

How many years of public procurement experience do you have?
02

How many years of supervisory experience do you have?
03

Do you possess a professional procurement certification (CPPB, CPPO, or equivalent)? If not, do you have the requirements to obtain a certification within the next year?
04

Describe your experience supervising procurement or administrative staff. Include the number of employees supervised and the types of responsibilities you held related to performance management, training, and workload distribution.
05

What do you like about the City of McKinney's Procurement Services website, and what could be improved upon or changed?
Required Question