Procurement & Project ManagerHybrid (Onsite 2 days/wk)
Description:Diversified Systems is searching for a Procurement & Project Manager to lead procurement activities, contract management, solicitation development, and technology implementation projects. This role will provide operational procurement management, implementation project management, and contract management support while coordinating across program staff, procurement stakeholders, vendors, and technical teams.
Responsibilities:- Lead and manage all new procurement and contract renewal activities, ensuring alignment with IT policies, timelines, and agency and budget requirements.
- Coordinate with the Procurement Manager and other enterprise legal resources as needed to address compliance, contractual, or risk-related considerations.
- Maintain a comprehensive tracking system for upcoming renewals, procurement events, policy exceptions (PEs), and major contract milestones to ensure proactive engagement and timely execution.
- Attend all Procurement First meetings to represent OA Client, gather requirements, and ensure consistent understanding between stakeholders and procurement partners.
- Serve as the primary liaison between program staff and procurement stakeholders, clarifying needs and resolving process issues as they arise.
- Support teams in developing solicitation materials, including RFQs, RFPs, SOWs, and related documents, ensuring clarity, completeness, and alignment with IT standards.
- Advise program and Client staff on recommended language to support accurate vendor responses.
- Facilitate coordination across program areas, Client, fiscal staff, and other contributors to gather inputs, reconcile differing needs, and advance solicitation packages to completion.
- Provide quality review on final solicitation documents before submission to procurement for publication.
- Serve as the lead project manager for vendor implementation efforts, including commercial off-the-shelf (COTS), modified off-the-shelf (MOTS), or similar technology solutions.
- Establish and maintain project plans, timelines, deliverables, and communication structures to ensure successful vendor onboarding and solution implementation.
- Coordinate across internal teams, vendor personnel, and technical stakeholders to manage risks, resolve issues, and maintain forward momentum.
- Track project progress against scope, budget, and contractual obligations, escalating concerns as needed to leadership.
- Provide regular status reporting and documentation to support transparency, informed decision-making, and effective project governance.
- Serve as the first technical point of contact (POC) for technical questions, contract compliance checks, and interpretation of technical obligations.
- Perform initial compliance assessments to ensure vendor activities align with contract terms, technical requirements, and program expectations.
- Escalate issues, concerns, or complex technical questions to the Business Relationship Manager (BRM) as appropriate, ensuring timely resolution and clear communication.
- Maintain an organized record of contract deliverables, performance metrics, amendments, and issue logs to support oversight and audit readiness.
Requirements:- 2 years of project management experience required.
- 1 year of RFx development experience required.
- 2 years of business analysis experience required.
- 1 year of SOW development experience required.
- 1 year of procurement experience required.
