Job Description: Procurement Manager REV 0
Department: Procurement Date 23-Jun-26
Reports to: Strategic Procurement Director
Location: Houston, TX
The Role
Support in the development and execution of company Procurement strategy. Structured around existing company Procurement Plan and Roadmap, develop and execute the Procurement strategy for company. This includes an underlying long-term plan/roadmap to accomplish that strategy through identifying opportunities.
Managing the planning, quoting and buying of goods, services and other expenditures for the Vessels (e.g. machinery, equipment, tools, parts, supplies and services) in line with the procurement policy and contracts.
Managing Buyers and ensuring availability of the specified goods and services according to the functional, budget and planning requirements of the internal customer / budget owner. Overseeing POs from cradle to grave and ensuring timely payments to suppliers and ensuring proper documentation is turned over to Finance for reimbursement.
Responsible for entire P2P process lifecycle for corresponding contracts and the oversight of the P2P process for Buyers reporting to them. Day-to-day management of Buyers.
Supporting the Capex/Engineering team in the contracting and execution of boat and barge maintenance projects company wide. Budgeting support in quoting and estimating for annual submittal of budget request.
Key Responsibilities
• Planning and Continuous Improvement
oSupport the Director of Procurement in the development and execution of the company Procurement Plan. Identifying opportunities to improve the performance of the department by continuous improvement that will lead to efficiency and cost savings. Performing organizational continuous spend analyses, contract analyses, category reviews and proposes actions & initiatives to include in the annual Procurement Plan.
• Purchasing
oOversight of the buying of goods and services for direct reports which entails:
-Soliciting quotations based on Purchasing Policies and Procedures. Creation of comparative tables, determining the best source of supply based on price, availability, terms of payment, delivery terms, vendor execution, or other criteria and ensuring receipt of payment of invoice to suppliers.
-Execute all purchases for vessels and barges in accordance with the Procurement Procedures, policies and operational excellence standards.
• P2P
o Ensuring the effective execution and coordination of the relevant Procurement steps in the P2P process (Request, Approve, Order, Expedite, Receive and Ensure process is completed within acceptable time for accounting to pay invoices in order to get the best service/product at the right place at the right time. Effectively use the supporting ERP System (Great Plains).
oIdentify process improvements in the P2P process to continue to work more efficiently and reduce waste in the process and increase invoice matching percentage.
• CAPEX
o Support in the execution of Capex Projects and organizing processes and procedures to establish a professional and organized project contracting process. Work with Sourcing Manager to identify and negotiation preferred vendor agreements with established pricing, quality and time sensitive delivery for execution of projects. Job duties will include: conduct internal market analysis, determining selection criteria, develop and evaluate RFI and RFP, execute clarification meetings, communicate to bidders and cooperate with internal business partners.
oIdentify cost opportunities in organization to source and negotiate new contracts for project categories.
• CONTRACT MANAGEMENT
oEnsure the proper implementation and follow-up of relevant procurement contracts.
-Facilitate visibility and availability of contracts
-Ensure adequate acceptance and usage of contracts
-Ensure that suppliers' contracts are managed in line with the specifications of the Procurement Policies and principles (compliance).
-Evaluate and improve use of contracts and decide on contract development together with stakeholders (e.g. termination or modification).
• SUPPLIER MANAGEMENT
oManage supplier base in coordination with internal stakeholders by monitoring, evaluating and improving supplier performance as part of the Supplier Management Program. This minimally includes the creation and maintenance of Project Approved Vendors List (AVL), tiering of supplier base, measuring performance of critical suppliers, participating in evaluation meetings and identifying and executing process improvement programs.
• PERFORMANCE MANAGEMENT
oUnderstand and constantly measure and analyze processes and their performance/results by measuring department Key Performance Indicators (KPIs) (e.g. Savings, Supplier Performance, Days for PO issuance, P2P, Buyers, etc.). Provide recommendations to improve performance.
• PROCESS MANAGEMENT AND IMPROVEMENT
oDrive continuous improvement by understanding and continuously analyzing processes, identifying and implementing process improvement actions. (Ex: Identifying opportunities for PO efficiency, PO reduction, Solution for small dollar Pos, etc.)
Key Performance Indicators
• Safety performance of suppliers
• First time match POs/Invoices
• Invoice date vs payment date
• Physical receipt of goods/ to system receipt
• Process improvement savings
• Cost savings
• Quantity of POs created
• Supplier performance improvement
• Internal customer satisfaction and supplier satisfaction
• Compliance with internal policies and procedures
Minimum Qualifications
• Bachelor's Degree
• A minimum of 5 years of hands-on and management experience in procurement, preferably in the Maritime industry
• Strong P2P, organized, collaborative and partnering skills
• Continuous improvement experience, preferably Lean Six Sigma
• Solid hands-on experience with buying and knowledge of contract law
• Capex Procurement Management
Skills and Competencies
• SKILLS
-PO Management
-RFQ Process Management
-Negotiations
-Contract Development
-Contract Management
-Supplier Management
-Microsoft Office
-Strong Communicator
-Customer Service Experience
-Process Improvement
-English Literate
-Administrative Experience
• COMPETENCIES
-Customer, Quality and Results Orientation
-Business Context Awareness
-Problem Analysis and Judgement
-Persuasiveness and Negotiation
-Multitasker
-Quick Learner
-Networker
-Teamwork
-Organizer
Physical Requirements
• Ability to sit for extended periods of time while working on a computer, reviewing contracts, analyzing inventory data, and conducting virtual meetings.
• Ability to use standard office equipment, including computers, telephones, printers and mobile devices.
• Ability to communicate effectively in person, by phone and through electronic communication.
• Ability to occasionally stand, walk, bend, reach and climb stairs during facility, warehouse, vessel, terminal and shipyard visits.
• Ability to safely board and disembark vessels using gangways, ladders, or stairs while adhering to all safety requirements.
• Ability to work in varying indoor and outdoor environmental conditions, including exposure to heat, humidity, cold, rain and wind.
• Ability to travel by vehicle, boat, or aircraft as required to support company operations, vendor meetings, audits and vessel visits.
• Ability to occasionally lift and carry materials, documents, or equipment weighing up to 50 pounds.
• Ability to wear required personal protective equipment (PPE), including hard hats, life vests, safety glasses, hearing protection, steel toe footwear, and other equipment as required.
• Ability to visually inspect inventory, equipment, and materials, including reading labels, specifications and inventory records.
• Ability to distinguish color, symbols, and markings used in inventory management and safety programs.
• Ability to maintain situational awareness and work safely in all environments.
Working Conditions
• Primarily office-based work with frequent interaction with vendors, operations management and office/warehouse personnel.
• May be required to travel outside of the office to supplier locations, internal warehouses, vessels and other Southern Devall offices.
• May be required to work outside of normal business hours to support operational needs, vessel schedules, emergency
