Support Office Procurement and Contract Lead Permanent Full Time

Position Summary:

Covenant Care welcomes all who share a call to serve those most in need.

We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Procurement & Contract Management Lead will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making.

Reporting to the Director, Finance (or designate member of the Senior Leadership Team; reporting structure may be adjusted in the future), the Procurement & Contract Management Lead leads the organization's integrated procurement and contract lifecycle function, ensuring that all sourcing, purchasing, and contracting activities are:

• Strategically aligned with operational and organizational priorities
• Financially responsible and value-driven
• Fully compliant with delegation of authority and governance requirements

This role advances Covenant's mission by ensuring that the organization secures high-quality, cost-effective, and reliable goods and services, while maintaining strong stewardship, accountability, and ethical practices. This position will:

• Model the organization's mission, vision, and values, consistently representing Covenant professionally and positively
• Collaborate effectively as a professional team player, supporting the achievement of Covenant's Mission, Vision, and Values
• Engage and mobilize teams to fulfill Covenant's Mission, Vision, Values, and strategic objectives

Key Responsibilities include, but are not limited to:

Procurement Strategy & Sourcing

• Lead procurement strategies aligned with organizational priorities
• Identify sourcing opportunities (RFPs, renewals, vendor consolidation)
• Evaluate suppliers based on cost, quality, service, and risk
• Lead commercial negotiations on pricing and service levels

Contract Lifecycle Management

• Oversee full contract lifecycle (initiation to renewal)

• Track contract obligations, deliverables, and performance
• Ensure proactive management of amendments and renewals
• Maintain a centralized contract repository

Governance, Authorization & Compliance

• Ensure compliance with Delegation of Financial Authority (DOFA)
• Validate approvals and required documentation
• Ensure alignment with organizational policies and audit standards
• Escalate non-compliance where required

Vendor & Supplier Management

• Develop and maintain vendor relationships
• Monitor vendor performance against contracts and SLAs
• Conduct service reviews and resolve issues

Financial Stewardship & Value Optimization

• Drive cost savings and value optimization initiatives
• Support budgeting and forecasting processes
• Conduct cost analysis and monitor pricing trends

Risk Management & Audit Readiness

• Identify contractual, financial, and operational risks
• Maintain documentation to support audit readiness
• Ensure compliance with retention practices

Stakeholder Collaboration

• Partner with operational leaders to support service delivery
• Provide guidance on procurement and contract practices
• Support cross-functional alignment

Process Improvement & Systems

• Improve procurement and contract processes
• Enhance tracking tools and reporting
• Leverage systems (ERP, SharePoint) for efficiency and compliance

Qualifications:

Education & Experience

• Bachelor's degree in Business, Finance, Supply Chain, or related field
• Minimum 5+ years of experience in procurement and/or contract management
• Experience in contract negotiation, sourcing, and financial analysis
• Professional designation (procurement, supply chain, or contract management) is an asset

Knowledge & Skills

• Strong expertise in contract lifecycle management and procurement principles
• Advanced analytical and financial evaluation skills
• Proven negotiation and commercial acumen
• Excellent communication and relationship management skills
• Ability to lead cross-functional initiatives and influence stakeholders
• Strong organizational skills with attention to detail
• Proficiency with Microsoft Office and procurement/contract systems

Why Join Us?

• Be part of a mission-driven organization dedicated to compassionate care
• Contribute to impactful, organization-wide initiatives
• Collaborate with diverse teams across Covenant Care and Covenant Living
• Play a key role in strengthening financial stewardship and operational excellence

PLEASE NOTE:

Covenant Care offers a comprehensive compensation and benefits package

All employees new to Covenant Care must provide a criminal record check not older than 3 months ahead of your commencement date. Not having your CRC will delay your ability to commence employment.

Covenant Care is committed to an inclusive work environment and encourages all qualified individuals to apply. Only those candidates selected for an interview will be contacted. We thank you in advance for applying with Covenant Care.