Salary: $84,346.00 - $139,750.00 Annually
Location : City Hall, 900 East Broad Street, Richmond, VA
Job Type: Full-Time
Job Number: 84M00000
Department: Procurement
Opening Date: 08/05/2026
Closing Date: 8/7/2026 11:59 PM Eastern

Description
The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Procurement Analyst, Principal. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization.
Position Overview:
The Procurement Analyst, Principal, plays a vital leadership role in managing strategic procurement and contracting activities for a designated City of Richmond agency. This position ensures compliance with City Code, state laws, and local regulations while facilitating the timely and efficient acquisition of goods, services, materials, and equipment. The Procurement Analyst, Principal manages high-value and high-risk procurement projects, securing quality suppliers to support agency operations with a focus on cost-effectiveness, transparency, and legal compliance.
Distinguishing Characteristics:
As the senior professional in the Procurement Analyst series, the Procurement Analyst, Principal typically reports to the Contracting Officer and handles the most complex, high-stakes solicitations and contract negotiations. This role demands advanced expertise in navigating procurement challenges and provides mentorship to procurement team members.
** This opportunity is open to current City of Richmond employees only. Eligible applicants must be employed by the City of Richmond at the time of application and remain employed through the selection process unless otherwise specified. This position is considered an Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions or inclement weather.**

Duties include but are not limited to

Responsibilities include but are not limited to

• Supervisory Leadership
  • Lead, mentor, and manage procurement staff, ensuring adherence to timelines and quality standards.
  • Foster a high-performance, customer-centric environment promoting professional growth and team engagement.
  • Conduct regular performance evaluations and provide coaching or corrective action as needed
• Strategic Procurement Planning
  • Oversee solicitation processes (RFQs, IFBs, RFPs) for complex purchases.
  • Collaborate with agency leadership to develop clear, precise specifications and scopes of work.
  • Manage contract lifecycle from planning through execution, aligning procurement with agency goals.
• Contract Negotiation and Risk Management
  • Lead contract negotiations on terms, pricing, and delivery to protect and maximize agency interests.
  • Identify and mitigate risks in high-value or sensitive procurements, coordinating with senior management.
  • Approve and issue purchase orders and contracts ensuring compliance and cost-efficiency.
• Vendor Management and Relationships
  • Develop and maintain strong vendor relationships, ensuring quality and value.
  • Monitor vendor performance and resolve compliance or performance issues proactively.
• Technical Guidance and Compliance
  • Provide expert advice to procurement staff to ensure full compliance with laws and policies.
  • Review contracts and purchase orders for completeness and legal soundness.
  • Stay current on procurement best practices, legal trends, and industry developments.
• Process Improvement and Innovation
  • Lead initiatives to enhance procurement efficiency, transparency, and cost-effectiveness.
  • Contribute to procurement policy development, ensuring alignment with organizational and legal requirements.
  • Implement internal controls to safeguard procurement integrity.
• Documentation and Reporting
  • Maintain organized procurement records and documentation.
  • Prepare comprehensive reports on procurement activities, budget forecasts, and contract performance for senior leadership.
  • Ensure all contract documents comply with organizational and legal standards.
• Additional Duties
  • Represent the Procurement team in high-level meetings and negotiations as needed.
  • Act as Procurement Administrator in leadership's absence.
  • Lead special projects supporting strategic objectives.
  • Serve as Essential Employee and Procurement lead in Emergency Operations Center as assigned.

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Public procurement principles, including competitive bidding and negotiation.
• Government procurement laws and City Code requirements.
• Risk management, cost control, and contract administration.
• Vendor management and fostering collaborative partnerships.
• Agency-specific policies and procedures.
• Professional business communication and etiquette.

Abilities to:

• Lead and develop a team, delegating and providing feedback effectively.
• Analyze procurement needs, identify risks, and craft sound strategies.
• Communicate complex ideas clearly and persuasively in writing and verbally.
• Negotiate favorable terms while ensuring legal compliance.
• Handle sensitive information with professionalism and discretion.
• Build and maintain positive internal and external stakeholder relationships.

MINIMUM TRAINING AND EXPERIENCE:

• Bachelor's degree from an accredited institution in Public or Business Administration, Finance, Operations Management, or a relatedfield.
• Five (5) years of relevant procurement and contracting experience in a government or legalenvironment.
• Equivalent combinations of education and experience may beconsidered.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with one's fingers; frequently balance, lift, or grasp; and occasionally stoop, kneel, crouch, reach, stand, push, and pull. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.

* Internal use: HR Generalist to review.