Salary : $82,320.00 - $100,308.00 Annually
Location : City Hall, 1110 West Capitol Ave, West Sacramento, CA
Job Type: Regular Full Time
Job Number:Department: POLICE
Opening Date: 07/23/2026
Closing Date: 8/13/2026 11:59 PM Pacific
Bargaining Unit: SPECPROF
Max Number of Applicants: 150
Preference will be given to candidates with experience in records management, process improvement, AND managing teams of employees (civilian or military). Candidates who are bilingual, or have a law enforcement or military background, are encouraged to apply!
DEFINITION: The Police Records Supervisor plans, organizes, and supervises activities and personnel of the Records Unit of the Police Department.
SUPERVISION RECEIVED AND EXERCISED: The Police Records Supervisor receives general direction from the Police Records and Property Manager or desginee. The Police Records Supervisor exercises direct supervision over non-sworn professional, technical and clerical staff.
CLASS CHARACTERISTICS: This is a non-sworn, single, supervisor classification within the Police Department. Incumbents report to the Police Records and Property Manager or designee and have responsibility for providing daily supervision to assigned staff.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Demonstrate leadership capabilities: motivates, develops, and mentors others.
- Plans, organizes, assigns, supervises and reviews the work of assigned staff in the Police Records and Property Division.
- Provides and/or coordinates training for new hire employees in the Records Units, including the development of relevant training materials and resources.Evaluates employee performance, counsels employees and effectively recommends initial disciplinary action.
- Reviews and approves employee work schedules, overtime, vacation, sick leave and time cards.
- Directs police records preparation, processing and file management activities.
- Maintains security of police records ensuring that information is released in accordance with related laws and department policies.
- Compiles statistical data, or directs such activities and prepares routine reports.
- Conducts records audits.
- Establishes and maintains record keeping systems.
- Oversees and administers law enforcement records management.
- Investigates and resolves or recommends action regarding service or personnel complaints related to records or communications activities.
- Provides information to the public in accordance with established laws, codes, regulations and policies.
- Participates in the development of records related goals, objectives, policies and procedures.
- Ensures adequate inventory of supplies and equipment within areas of responsibility
- Requests equipment maintenance and repair as necessary.
- Advises and provides assistance to other department personnel regarding records activities.
- Serves as liaison to other law enforcement agencies with regard to records related inquiries.
- Oversees the collection, processing, and auditing of monies received.
- Performs Police Records Technician duties as circumstances dictate.
- May serve as systems administrator, trainer and troubleshooter for highly complex records management systems, mobile, and field based crime reporting systems.
- May be required to testify in court.
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: High school diploma or equivalent. A Bachelor's Degree from an accredited college or university with major coursework in public administration, business administration, criminal justice or related field is preferred.
Experience: Four (4) years of increasingly responsible experience working in the area of law enforcement records management or arelated field. One (1) year of experience shall be in a lead or supervisory capacity.
LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a valid California driver's license. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation through private or public transportation for attendance at work, off-site meetings, events, and trainings. POST Records Supervisor Certification is desirable.
WORKING CONDITIONS: Work in an office environment; sustained posture in a seated position for prolonged periods of time; travel to attend a variety of meetings. Must be able to pass a background investigation and must be willing to work rotating shifts, weekends and holidays as assigned.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
An applicant who qualifies for veterans' preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans' preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans' preference shall be exhausted upon appointment to a regular position from an eligibility list.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
To be considered for the position, all candidates are required to fully complete and submit the required supplemental questionnaire and application. An incomplete application or supplemental questionnaire will be grounds for rejection and cannot be revised after submission. Resumes may be attached but applications with "see resume" will be considered incomplete. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process.All statements made on the application are subject to investigation and verification, including the use of copying and pasting answers verbatim from Artificial Intelligence (A/I) programs such as Chat GPT or Google Gemini. False statements may be cause for disqualification, or discharge from employment.By checking "yes," I certify that I understand and have followed the application instructions.
02
Do you possess a minimum of four (4) years of experience in this or a related field, including state, federal or military positions dealing with records management, administrative investigations/audits, and computer-based information systems, INCLUDING one (1) year in a lead or supervisory capacity?
03
In 500 words or fewer, provide a narrative describing your work experience that is relevant to this role, as it relates to the job description.
04
In 500 words or fewer, provide a narrative describing your knowledge, skills, and abilities, and how they align to this role, as it relates to the "qualifications" section of the job description.
05
In 500 words or fewer, list any additional education, certifications, coursework, and/ or specialized training that you have had that is or could be relative to this role as it relates to the job description (beyond what answered in question 1). If applicable, include duration, course hours, title, summary of what you learned or knowledge/ attributes that were required to graduate, etc.
06
I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.
Required Question
