Job Description

Planning / Scheduling Manager

Calgary, AB

In this role, you will be based in Calgary, AB and will lead planning and scheduling delivery across a broad range of projects. The successful candidate will bring strong technical scheduling capability, practical project controls leadership, and the ability to guide project teams, clients, and stakeholders through schedule development, reporting, change management, and recovery planning.

What a day at EXP has in store for you

• Lead the development, update, and maintenance of Level 1-4 integrated schedules, including milestones, logic, resource loading, cost loading, baseline management, critical path analysis, and schedule recovery planning.

• Manage schedule governance across assigned projects, including schedule quality reviews, contractor schedule validation, progress measurement, and alignment with project objectives, budgets, forecasts, and delivery commitments.

• Lead schedule variance analysis, trend reporting, and delay / impact assessments, and work with project teams to develop practical mitigation plans that support on-time delivery.

• Oversee weekly and monthly schedule reporting for project leadership and clients, using clear dashboards, narrative updates, and performance insights to communicate risk, progress, and forecast outcomes.

• Lead the monthly progress and performance measurement process using Earned Value Management (EVM), including planning reports for project management, executive review, and client meetings.

• Hold project teams accountable for progress commitments and influence cross-functional teams to drive completion of activities, milestones, and recovery actions.

• Provide planning and scheduling input into proposals, bids, project execution plans, commercial strategies, and project controls staffing plans.

• Partner with Project Managers, Project Controls Managers, commercial teams, and clients to clarify planning requirements, reporting needs, schedule risks, and change management impacts.

• Ensure change management processes are followed so schedule and cost impacts are identified, quantified, documented, and reflected in project forecasts and Estimate at Completion (EAC) updates.

• Support or lead schedule-related Project Assurance activities, including Cost and Schedule Risk Assessments (CSRA), schedule health checks, and recovery planning workshops.

• Develop, mentor, and support planners / schedulers, including workload planning, technical coaching, quality control, and consistent use of project controls procedures and best practices.

• Contribute to continuous improvement of planning procedures, reporting standards, WBS / CBS structures, schedule templates, and project controls tools.

• Maintain compliance with applicable policies, procedures, client requirements, and company standards.

What your experience looks like

• 15+ years of progressive planning / scheduling and project controls experience on small to large infrastructure, transportation, buildings, or complex capital projects.

• Strong leadership experience managing planning deliverables, coordinating project controls teams, and supporting project managers and clients in a deadline-driven environment.

• Expert-level Primavera P6 capability, including resource-loaded and cost-loaded schedules, re-baselines, CPM analysis, scope changes, schedule updates, and quality reviews.

• Strong understanding of WBS, CBS, Earned Value Management, progress measurement, forecasting, change management, delay analysis, and project reporting.

• Ability to translate schedule data into clear, practical insights for project teams, senior leadership, and client representatives.

• Experience reviewing contractor schedules and validating integrated, detailed schedules against contract requirements and project objectives.

• Intermediate to advanced skills in Microsoft Excel and Word; experience with Power BI or other reporting / dashboard tools is considered an asset.

• Strong communication, facilitation, and stakeholder management skills, with the ability to influence teams that do not directly report to you.

• Detail-oriented, organized, and proactive, with strong analytical and problem-solving skills.

• Professional designation, diploma, or degree in engineering, construction management, project management, business, or a related field is considered an asset.