Job DescriptionThe Payroll Tax Lead provides strategic and operational leadership for the payroll tax function. You will be responsible for overseeing a team of Payroll Tax Specialists while remaining actively engaged in day-to-day high-level compliance and reporting tasks. This role ensures all quarterly and yearly goals are met, deadlines are strictly adhered to, and all multi-state and domestic tax regulations are followed for a large-scale workforce (10,000+ employees).
Responsibilities- Team Leadership & Strategy
- Lead and mentor a team of Payroll Tax Specialists to ensure accuracy, data integrity, and professional development.
- Drive the execution of all quarterly and year-end reporting processes, including W-2s, tax filings, and complex reconciliations.
- Oversee process improvement efforts to maximize the efficiency and accuracy of domestic and international payroll data.
- Manage senior-level relationships with external 3rd party tax vendors (e.g., ADP), ensuring accountability and resolution of agency notices.
- Domestic & Multi-State Tax Compliance (Lead & Hands-on)
- Execute and oversee weekly and quarterly tax deposits, wage adjustments, and the filing of W-2C, UI, or 941 Amendments.
- Ensure strict compliance with multi-state legal requirements, company policies, and evolving tax regulations.
- Collaborate with Accounting to manage changes affecting payroll tax accruals and resolve complex financial discrepancies.
- Direct all projects related to payroll tax compliance and routine system maintenance/updates.
- Audit & Agency Notice Management: You will serve as the primary point of contact for reviewing and addressing state and federal agency notices, as well as managing complex payroll tax audits to ensure total compliance.
- International & Expatriate Payroll (Support & Oversight)
- Oversee international payroll processing, working with vendors to ensure the delivery of foreign tax liabilities.
- Manage Expat payroll functions, including HYPO tax management, allowance changes, and shadow payroll processing.
- Coordinate with Treasury to ensure timely wire transfers for international tax remittances.
Qualifications- Minimum Education & Experience
- Bachelor's Degree in Business, Accounting, or a related field.
- Minimum of 5 years of direct experience within a Payroll Tax function.
- Proven experience working within a large-scale enterprise environment (10,000+ employees).
- Extensive knowledge of multi-state payroll tax laws and accounting principles.
- Technical Skills & Certifications
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) strongly preferred.
- Proficiency in payroll software, specifically SAP, Oracle, and ADP Tax Compliance tools.
- Advanced reporting skills, with the ability to create complex queries and conduct audits to ensure data controls.
- Preferred Skills & Experience
- International Tax Experience: Background in foreign national payroll and 3rd party expatriate management. Background with Canada and Philippines a significant plus.
- Industry Expertise: General knowledge of, or experience working within, the Industrial Construction industry.
- Leadership Presence: Excellent communication and problem-solving skills with a focus on ethics and confidentiality.
- Strategic Change Management: Demonstrated experience leading system conversions, implementations, or large-scale process improvement initiatives. Experience with mergers, acquisitions and reorganizations
