Position Type: Full Time
Department: Finance
Work Location: Markham
Work Arrangement: Hybrid
Work Hours: Monday to Friday -standard business hours
Travel Required: No
The Opportunity:The Payroll Supervisor will oversee and manage the organization's payroll functions and benefits administration.
This role also leads payroll projects and system upgrades, mentors junior payroll staff, and improves payroll processes over time.
A Day in the Life (What you will do here):- Takes a hands-on role in processing payroll for a subset of legal entities, given the tight turnaround and high employee volume involved in each payroll cycle; balances direct processing with supervisory oversight of the broader team
- Processes and audits multi-provincial payroll (salaries, benefits, garnishments, taxes, deductions). Keeps HRIS records accurate for reporting and audits.
- Owns payroll compliance: year-end filings (T4, T4A, T2200, ROEs) and government remittances (Health Tax, WSIB, CPP) by province.
- Manages payroll records retention per policy. Processes off-cycle payments as needed. Removes terminated salaried employees from auto-pay promptly.
- Serves as the primary point of contact for payroll matters, resolving cases quickly with a focus on superior customer service.
- Works with Finance and Accounts Payable on GL reconciliations, new payroll code/GL mapping, and updates to employee banking and garnishment details.
- Leads, mentors, and trains Junior Payroll Specialist.
- Reviews and approves final payroll before it goes to the Controller. Keeps supporting documents for audit. Acts as backup for the Payroll Specialist.
- Leads payroll system enhancements and special projects, partnering with IT, HR, and Finance stakeholders.
- Investigates payroll discrepancies and fixes them at the source. Is the escalation point for tough payroll, tax, and compliance issues, including CRA rulings and audits.
- Drives SOP standardization, automation, and continuous improvement in payroll. Upholds Sentrex's Mission, Vision, Values, and Brand.
- Other duties as assigned by your manager
What you need to ensure you are set up for success:- Bachelor's degree in Accounting, Business Administration, Human Resources, similar field, or equivalent experience.
- 7+ years of progressive payroll experience, including mentoring or reviewing the work of other payroll staff, in a fast-paced, multi-entity environment.
- PCP Certification is required. CPM Certification is strongly preferred, reflecting the seniority and scope of this role.
- Strong knowledge of multi-provincial payroll in Canada: preparation, balancing, internal controls, payroll taxes, and the full payroll cycle (banking, journal entries).
- Demonstrated experience leading payroll system implementations, upgrades, or process improvement/automation projects.
- Strong Excel and payroll software skills (VLOOKUP, pivot tables, system setup/testing). Power Query, macros, and Workday experience are assets.
- Strong organizational, analytical, and problem-solving skills, with excellent attention to detail and the ability to meet deadlines and prioritize competing projects.
- Strong business/financial acumen and superior interpersonal, written, and verbal communication skills.
- Bilingual (English/French) considered an asset.
What makes you a great fit for this team:- Your commitment to providing a high level of service to your internal and external clients.
- You are highly adaptable with a track record of success during times of growth and organizational change.
- You have a proven track record of developing trust and influence at multiple levels.
- You demonstrate an impactful and candid communication style.
- You have exceptional organizational skills with the ability to build effective working relationships with colleagues, management, and stakeholders.
Why join Sentrex?We value our employees! Our permanent full-time employees are provided with a:
- Competitive Salary and generous vacation entitlement
- Wellness Program (5 paid days off for your well-being!)
- Paid Sick Days
- Competitive Benefits Package including Dental & Extended Health Benefits, AD&D, LTD & Employee/Dependent Life Insurance
- Employee & Family Assistance Program
- RRSP Matching Program
- The anticipated base salary hiring range for this role is 90K to 98K annually. The final base salary will be determined based on relevant experience, skills, and internal equity.
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