POSITION: Payroll Supervisor
REPORTS TO: Manager, Finance Shared Services
DEPARTMENT: Finance
LOCATION: North Bay
REFERENCE: 800-131-27
SALARY: $100,412 - $118,144
ACCOUNTABILITY STATEMENT:The Payroll Supervisor is responsible for the accurate and timely processing of payroll while ensuring compliance with provincial and federal legislation, collective agreements, and company policies. This role oversees the payroll team, resolves payroll discrepancies, manages payroll systems, and coordinates closely with Human Resources and Finance to support effective payroll operations. The Payroll Supervisor is also responsible for identifying opportunities to improve payroll processes, enhancing efficiency, and ensuring the delivery of high-quality payroll services.
MAJOR DUTIES/ RESPONSIBILITIES:- Oversee the accurate and timely processing of bi-weekly payroll and monthly pension payroll, ensuring compliance with collective agreements, company policies, pension governance requirements, and applicable federal and provincial legislation.
- Provide leadership, training, guidance, and day-to-day supervision to payroll staff, including performance management, attendance monitoring, employee development, and workload coordination.
- Serve as the primary payroll resource for employees, pensioners, managers, Human Resources, Finance, unions, and government agencies, responding to inquiries and providing guidance on payroll, pension, tax, and legislative matters.
- Review and approve payroll transactions, including taxable benefits, on-demand payments, retroactive pay, bonuses, disability payments, maternity and leave-related payments, garnishments, and other payroll adjustments.
- Investigate and resolve payroll discrepancies, overpayments, pension contribution issues, and complex payroll-related concerns, while identifying opportunities to improve processes and operational efficiencies.
- Administer payroll systems and maintain earnings and deduction codes, ensuring the accurate implementation of legislative changes, collective agreement updates, pension plans, benefit programs, and organizational initiatives.
- Prepare, reconcile, and submit year-end payroll reporting and regulatory filings, including T4s, T4As, Relevé slips, NR4s, PIER reports, tax forms, and other compliance-related documentation.
- Perform monthly and annual reconciliations of payroll-related general ledger accounts, prepare journal entries, and provide payroll data, financial analysis, statistics, public sector salary disclosure reporting, and management reports as required.
- Monitor and ensure the timely reconciliation and remittance of payroll deductions and statutory obligations, including source deductions, pension contributions, RRSPs, EHT, union dues, garnishments, insurance premiums, and other third-party payments.
- Coordinate payroll audits, compliance reviews, system testing, and quality assurance activities, while acting as the primary liaison with auditors, regulatory agencies, financial institutions, and internal stakeholders.
- Collaborate with Human Resources, Finance, and organizational leaders on policy development, staffing activities, payroll-related projects, regulatory compliance, and continuous improvement initiatives.
REQUIREMENTS:- Advanced college diploma in Human Resources, Business Administration, Management, or a related field
- Practitioner (PCP) designation required; Payroll Leadership Professional (PLP) designation is considered an asset
- Minimum 3 to 5 years of progressive payroll experience, preferably in a large, complex, and unionized environment
- Knowledge of payroll legislation, employment standards, taxation requirements, pension administration, collective agreements, and payroll best practices
- Experience processing payroll, statutory remittances, year-end reporting, and regulatory filings
- Experience administering pension plans, taxable benefits, payroll deductions, and garnishments
- Advanced proficiency in Microsoft Excel
- Experience with payroll systems, HRIS platforms, and reporting tools
- Experience with AS400, Sequel, or similar systems is considered an asset
- Ability to analyze payroll data, reconcile information, and resolve discrepancies
- Ability to troubleshoot payroll system and process issues
- Strong analytical, problem-solving, and decision-making skills
- Strong organizational, planning, and time management skills with the ability to manage competing priorities and meet deadlines
- Excellent interpersonal, customer service, verbal, and written communication skills
- Ability to build effective working relationships with employees, managers, unions, government agencies, auditors, and other stakeholders
- Demonstrated leadership skills with the ability to coach, mentor, train, and support staff
- Commitment to continuous improvement and staying current with payroll and legislative changes
APPLICATION PROCESS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.
CLOSING DATE: September 20, 2026, no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.
