Job Description

Manages and directs the center's operations/logistics and develops methods to measure department performance to ensure development/improvement programs are in place where necessary.

Responsibilities

• Serves as the main point of contact for all building and equipment related activities, including space surveys/reports, space planning and allocation, space lease agreements, access requests, visitors, renovations, maintenance, and administrative office/lab/clinic setup and moves.
• Coordinates building repairs and renovations between Facilities Management and building occupants, often times coordinating multiple projects simultaneously.
• Acts as liaison between the School's faculty, staff and students and the institutional service centers to assess technology, equipment, and/or facility needs and identifies associated costs, risks, priorities and timelines.
• Manages department equipment inventory process and assists staff with installing/decommissioning equipment.
• Manages the day-to-day operations in compliance and procedures. Prepares reports and audits current policies and procedures to monitor efficiency of operations. Coordinates update of the School's Policies and Procedures Handbook with each department.
• Exercises budgetary control through regular review of expenditures and monitoring of budget status and takes corrective action when necessary.
• Ensures employee conformance to established practices and properly trains faculty and staff. Provides necessary onboarding training to staff and supervisors to ensure compliance with applicable policies, procedures and laws.
• Maintains and updates emergency and contingency plans and staff training. Coordinates annual IT risk assessment and the School's Business Continuity and Disaster Recovery Plans.
• Ensures annual clinical/service contracts are reviewed/updated and routed to appropriate parties for approval and execution.
• Coordinates installation/termination of necessary utilities and communicates between appropriate departmental faculty, staff and institutional offices.
• Performs all other business operations duties as assigned.

Qualifications

• Ability to demonstrate in-depth knowledge of operations management concepts, practices and policies with the ability to use them in complex varied situations.
• Working knowledge of construction concepts and major building systems.
• Knowledge of general facility maintenance and space allocation and understanding of business, finance & management principles.
• Ability to coordinate the diverse components of the project by quality project planning, execution and change control to achieve required balance of time, cost and quality.
• Ability to lead, direct and contribute to initiatives and processes within the institution while creating a collaborative and respectful team environment and improving workflows.
• Detail oriented with meticulous planning and organizational skills while balancing multiple priorities.
• Strong verbal, written and interpersonal communication skills and ability to establish and maintain effective working relationships with multiple authority levels.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.