Position DetailsPosition Information
Recruitment/Posting Title Operations Manager
Job Category Staff & Executive - Project/Program Management/Planning
Department Clinical Research & Occupation
Posting Summary Rutgers, the State University of New Jersey, is seeking a motivated Clinic Operations Manager for the Environmental and Occupational Health Sciences Institute (EOHSI) - Clinical Research and Occupational Medicine Division (CROM), located in Piscataway, NJ. Under the direction of the CROM Division Director and the EOHSI Clinical Center Director, the Clinic Operations Manager oversees the daily operations of the EOHSI Clinical Center. Establishes clinic-wide operating procedures to maximize quality, efficiency and revenue, while ensuring compliance with state and federal regulations. Working closely with the clinic core managers the Clinic Operations Manager oversees operational and administrative activities in order to improve the quality, consistency and efficiency of clinical services. The Clinic Operations Manager functions as senior leadership, handling both routine and complex operational issues and problems. The Clinic Operations Manager also supervises the clinical research unit, which provides IRB support and clinical trial management for environmental and occupational researchers.
Duties include:
Administration:
- Ensures effective utilization of clinic employees, space, equipment and materials within budgetary requirements to maintain excellence in patient care.
- Develops, reviews, implements, and evaluates policies and standard operating procedures to maximize efficiency and ensure the delivery of high-quality clinical services.
- Aligns policies and daily operations with clinic goals and ensures adherence to relevant department, University, government, and other mandates.
Budget and Grant Management:
- Participates with EOHSI finance team, in the preparation of clinic budget. Oversees the budgets of all specialty clinics within EOHSI Clinical Center.
- Ensures appropriateness of expenditures and approves or denies expenditure requests in consultation with finance team and CROM Division Director. Oversees billing operations to ensure funds recovery for billable services.
- Contributes to the writing of grant applications, progress reports, presentations, and manuscripts as appropriate.
General operational management:
- Accompanies or represents Clinical Center/Division Directors at high-level meetings with University, NIOSH, government, business, and other entities.
- Handles issues of a highly sensitive/legal/confidential nature as requested by Clinical Center and CROM Directors. Helps to solve organizational and operational problems. Monitors the contract process in TCM.
- Communicates with officials of the University, affiliated institutions, and relevant agencies to articulate program goals, build strategic partnerships, and address programmatic issues.
FLSA Exempt
Grade 32S
Salary DetailsMinimum Salary 116601.000
Mid Range Salary 147501.000
Maximum Salary 178400.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours 37.50
Standard Hours 37.50
Daily Work ShiftWork Arrangement This position may be eligible for a hybrid work arrangement.
Union Description MPSC - Legacy UMD
Payroll Designation PeopleSoft
Seniority UnitTerms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and ExperienceCertifications/LicensesRequired Knowledge, Skills, and Abilities - Bachelor's Degree in a relevant health field
- Five years of experience in human subject research project coordination and management (Research Administration & Research Operations), including Institutional Review Board compliance.
- Two years of experience of financial management (budgeting,purchasing invoicing, etc.) in an academic setting
- Five years of supervisory or managerial experience (personnel management)
- Demonstrated excellent oral and written communication and leadership abilities.
- Outstanding human relations skills and leadership skills to work well with all levels of clinical and research staff and professionals to accomplish goals within a timely manner, as well as the ability to function in a team environment.
- Demonstrated organizational skills and proficiency with Microsoft Word, Excel Access and SAS, SPSS are preferred.
- Equivalent education, experience and/or training may be substituted for the degree requirement.
Preferred Qualifications - Master's Degree in health-related field with environmental health expertise
- Proficiency with Microsoft Word, Excel Access and SAS, SPSS
Equipment UtilizedPhysical Demands and Work EnvironmentSpecial ConditionsPosting Details
Posting Number 26ST1124
Posting Open DateSpecial Instructions to ApplicantsRegional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location DetailsPre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
