Job Family:

Travel Required:

Clearance Required:

What You Will Do:

We are looking for an Operations Coordinator to provide comprehensive administrative, operational, and programmatic support to the National Institute on Drug Abuse (NIDA). This position is a full-time role located in Baltimore, Maryland, with partial telework eligibility.

• Provide high-quality administrative, operational, and program support to enable NIDA to execute its biomedical research mission efficiently.

• Prepare and coordinate administrative documentation including travel, correspondence, reports, and forms.

• Support daily office operations, workflow coordination, and timekeeping activities.

• Coordinate meetings, events, and logistics, including virtual platforms, and prepare agendas and meeting materials.

• Produce and maintain communication products such as websites, newsletters, and internal/external communications.

• Provide personnel and HR support including onboarding, personnel actions, and compliance with HR documentation requirements.

• Maintain SOPs and guidance documents and provide support on administrative policies.

• Serve as a liaison across program and administrative offices to ensure coordination and communication.

• Maintain databases, tracking systems, and records; ensure proper documentation, filing, and retrieval.

• Generate reports, analytical summaries, and data tracking outputs including budget and personnel analysis.

• Process procurement requests, track orders, and maintain inventory and property records.

• Support special projects, research activities, and strategic planning initiatives.

• Analyze workflows, identify inefficiencies, and recommend process improvements.

• Support committee activities (e.g., IRPAC and ACUC), including documentation and coordination.

• Deliver timely, accurate reporting, invoices, and required program deliverables.

What You Will Need:

• Bachelor’s degree.

• A minimum of FIVE (5) years of experience providing administrative or program support services in a Federal or biomedical research environment.

• Experience supporting scientists or staff within an intramural research or biomedical setting.

• Coordination of administrative functions including travel preparation, procurement, and records management.

• Support for HR processes such as onboarding, personnel actions, and trainee integration.

• Preparation of Official Government Travel orders and management of high-volume administrative workflows.

• Management of procurement actions, tracking systems, and operational support functions.

• Ability to manage multiple priorities and perform sensitive administrative duties with accuracy and professionalism.

• Strong communication skills and ability to coordinate across multiple offices and stakeholders.

• Proficiency with Microsoft Office Suite, SharePoint, and federal systems such as Concur or ITAS.

• Ability to work both independently and collaboratively to maintain continuity of operations.

• Must be able to obtain and maintain a Federal or DoD “public trust”; candidates must receive approved adjudication prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred.

What Would Be Nice To Have:

• Experience supporting NIH or HHS programs and administrative environments.

• Familiarity with NIH systems, policies, and procedures.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus