Responsibilities

As the face of our Tempe location, you'll oversee the day-to-day operations of the office while creating a welcoming, organized, and engaging environment for employees, candidates, clients, and visitors. You'll be the go-to resource for workplace operations, office logistics, and onsite events, ensuring every interaction reflects the Personify Health experience we strive to deliver.

This is a highly visible role where you'll partner with leaders and teams across the organization to keep our office running smoothly, support meaningful employee experiences, and create a space where people enjoy coming to work. Whether you're preparing for an onsite executive meeting, welcoming a new team member, coordinating an office event, partnering with building management, or providing administrative support for key projects, you'll play an important role in bringing our culture to life.

In addition to office and event responsibilities, you'll provide administrative support for special projects and serve as a flexible resource for our Executive Assistant team. This includes helping provide calendar management and administrative coverage during planned vacations, leaves of absence, or other temporary business needs.

If you're someone who enjoys building relationships, anticipating needs, solving problems, and creating exceptional experiences for others, we'd love to hear from you.

What You'll  Do:

Create an Exceptional Workplace Experience

• Serve as the primary onsite contact for our Tempe office, creating a welcoming and professional environment for employees, candidates, clients, and visitors.
• Oversee the day-to-day operations of the office, ensuring workspaces and common areas are organized, well maintained, and ready to support collaboration.
• Partner with building management, concierge services, maintenance teams, and cleaning vendors to ensure the office is operating efficiently and any facility needs are addressed promptly.
• Communicate planned building maintenance, office updates, and workplace changes to employees, ensuring timely awareness and minimizing disruptions to day-to-day operations.
• Maintain a comfortable and functional workplace by monitoring office temperature, window coverings, and shared spaces with consideration for both employee comfort and energy efficiency.
• Keep kitchens, break areas, and common spaces clean, stocked, and inviting, including oversight of dishwashers, supplies, and daily upkeep.
• Order and maintain office, kitchen, and breakroom supplies while managing inventory and vendor relationships.
• Receive and distribute mail, packages, and deliveries, and manage outgoing mail using the office postage system.
• Partner with Human Resources and IT to ensure workspaces, building access, and parking arrangements are ready for new employees before their first day.

Bring Our Culture to Life Through Meetings & Events

• Plan and coordinate onsite meetings, employee events, celebrations, volunteer activities, and engagement initiatives for the Tempe office.
• Manage conference room reservations and coordinate meeting space setup for onsite employees, visiting team members, and internal meetings.
• Partner with Executive Assistants to ensure meeting spaces are reserved, prepared, and ready for executive leadership meetings, client visits, interviews, and cross-functional gatherings.
• Coordinate catering, food orders, meeting room setup, audiovisual needs, signage, and event logistics.
• Coordinate event communications, vendor management, timelines, and attendee logistics from planning through execution.
• Track event expenses and assist with budget management.

• Support cross-functional administrative projects for People and TPA as needed.
• Assist with administrative tasks including meeting coordination, document preparation, expense support, and other operational projects.
• Partner with the Executive Assistant team to provide temporary coverage during vacations, leaves of absence, or other planned absences.
• Provide calendar management support during coverage periods, including scheduling meetings, resolving conflicts, coordinating logistics, and ensuring executives are well prepared for key meetings.
• Assist with travel coordination for in-person interviews, coordinating with the candidate to schedule flights / hotels and transportation as needed.

Qualifications

What You Bring to Our Team

• 3+ years of experience in office management, workplace operations, hospitality, facilities coordination, event planning, or a related role.
• A passion for creating welcoming, engaging environments where employees feel supported and connected.
• Calendar Management with expereince supporting other peoples schedules, prioritizing meetings, and coordination of travel
• Outstanding organizational and project management skills with the ability to manage multiple priorities in a fast-paced environment.
• A proactive, solutions-oriented mindset with exceptional attention to detail.
• Strong interpersonal and communication skills with a customer-service focus.
• Experience coordinating vendors, office services, facilities, and workplace logistics.
• Proficiency with Microsoft Office, Outlook, Teams, and other workplace technology.
• Available to be on-site working Monday-Thursday, with flexibility as needed for events.

Benefits

The Highlights:

• Competitive base salary and benefits effective day one
• Comprehensive medical and dental through our own health solutions (yes, we use what we build)
• Unlimited PTO—rest and recharge time is non-negotiable
• Mental health support, retirement planning, and financial protection
• Professional development with clear career progression and learning budgets
• Mission-driven culture where diverse perspectives drive real impact on people's health

Want the full picture? Visit personifyhealthbenefits.com to explore our complete benefits package, wellness programs, and other employee perks.

Compensation: This position offers a base salary range of $80,000 - $100,000 depending on location, skills, and experience. You're eligible for our full benefits package starting day one.