Office Operations ManagerThis position is based onsite at our Milpitas, CA office and requires regular in-person attendance.
Duties and responsibilities- Manage office operations, including correspondence, vendor selection (when applicable), monthly budgeting, Purchase Requests, and invoice and bill processing.
- Organize team-building events and social activities.
- Organize and coordinate employee all-hands meetings
- Draft and distribute company-wide communications.
- Set up front office receptionist area and provide quality customer service.
- Manage office operations staff by recruiting, selecting, orienting, and training employees.
- Assign and monitor administrative tasks related to the Business Unit leaders and visitors that could include travel arrangements, meeting schedules, and customer or executive visit facilitation.
- Manage third-party vendors on facility maintenance, office supply management, and catering services.
- Partner with HR on work-related injuries investigation and corrective actions.
- Keep abreast of the government regulations and requirements, and develop programs to protect the employees' health and safety.
- Provide site-specific project administration support duties that include tracking project budgets, deliverables, schedules, and purchases.
- Provide office system training and support, such as Concur.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Set up mailing services and inter-office delivery system.
- Design and implement office policies by establishing standards and procedures
- Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
Supervisory Responsibility Lead the Office Operations team members
Required Education and Experience- Bachelor's Degree in Business Administration, Social Sciences, or equivalent
- English and Chinese Mandarin bilingual is MANDATORY
- 3+ years of office management or executive administration
- Ability to multi-task, prioritize, and adapt to changes
- Strong interpersonal skills and ability to build trust with employees at all levels and work with internal and external business partners
- Excellent verbal and written communication skills
- Excellent Microsoft Suite skills
Base salary range: $80,000-$100,000 per year. The actual base salary offered will depend on the candidate's experience, skills, qualifications, and other job-related considerations. This position may also be eligible for additional compensation and benefits.
Candidates must be legally authorized to work in the United States, and verification of employment authorization will be required at the time of hire.
