Job Type

Full-time

Description

Position: Office Manager & Administrative Coordinator

Department: Development Operations

Location: Burlingame, CA (5 days onsite)

Status: Full-time Exempt

Role Summary

The Office Manager & Administrative Coordinator serves as the primary resource for office operations, workplace coordination, and provides administrative, travel, and operational support to the Development Operations organization. This role manages office logistics, meetings, events, office vendor relationships, and domestic and international travel while ensuring seamless day-to-day operations. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational skills and the ability to anticipate needs, solve problems, and support a dynamic team environment.

Office Management Core Responsibilities

• Serve as the primary point of contact for day-to-day office operations, ensuring a professional, organized, and welcoming workplace environment.
• Coordinate office services and facilities, including vendor management, supplies, shipping and receiving, workspace planning, visitor support, and general workplace needs.
• Manage meeting and event logistics, including conference room coordination, catering, audiovisual support, team events, and employee engagement activities.
• Support onboarding and employee experience initiatives, including workspace setup, office access, equipment coordination and orientation logistics.
• Maintain office systems, records, and shared resources, including SharePoint sites, departmental documents, and administrative processes.
• Lead or support special projects and operational initiatives to enhance workplace efficiency and support organizational objectives.
• Coordinate workspace for traveling staff for onsite activity, overseeing overall space for teams onsite

Administrative Coordinator Core Responsibilities

• Provide high-level administrative and operational support to Development Operations leaders and other development teams, including domestic and international travel planning, meeting coordination, and expense administration.
• Coordinate internal and external meetings, workshops, off-sites, and stakeholder interactions, ensuring seamless logistics and follow-through.
• Drive team effectiveness and process improvements by streamlining departmental systems, documentation, and operational resources.
• Manage sensitive information with discretion and professionalism and support special projects as needed.

Requirements

• Bachelor's degree or equivalent experience
• 5 + years of office management, administrative coordination, or related experience in a fast-paced environment
• Demonstrated ability to independently manage multiple priorities, coordinate complex logistics, and maintain a highly organized and efficient office environment in a fast-paced setting.
• Experience coordinating complex travel, expenses, meetings, events, and team logistics
• Proactive, resourceful, strong problem-solver, and project coordination skills with the ability to work independently and anticipate business needs.
• Excellent verbal and written communication skills and the ability to build effective relationships across all levels of the organization.
• Experience coordinating meetings, events, vendors, facilities, and workplace operations.
• Proven ability to handle confidential information with discretion and professionalism.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Collaborative, flexible, and comfortable working in a growing organization where priorities may shift quickly

The annual salary range Enliven reasonably and in good faith expects to pay for this position at the time of this posting is $115k - $135k. The actual salary offered will be determined based on factors such as experience, qualifications, skills and expertise, geographic location, and other job-related factors permitted by law. Benefits are included and other incentives such as bonus and equity may be provided. This range is subject to change based on business needs, job scope changes, market conditions, and individual qualifications. Employees and applicants may request the pay range for their position or for a position to which they are applying.

Notice to agencies: Our in-house Talent Acquisition Team manages all employment opportunities at Enliven. Agencies and independent recruiters must be approved as a vendor by our HR team. To protect the interests of all parties, Enliven will not accept unsolicited resumes, profiles, or biographies. Any unsolicited submissions will be considered referrals and become the property of Enliven. Contacting hiring managers, executives, or any member of the HR team will not influence vendor approval and is strongly discouraged. Repeated outreach may impact future consideration.