WSP

Office Engineer

WSP • $70K — $95K *
Herndon, VA 20171In-Person
Real Estate & Construction
Less than 5 years of experience
2 weeks ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree in Business Management, Construction Management, Project Management, or Engineering.
  • 3+ years of experience in roles such as Project Manager, Office Engineer, Office Manager, or Office Administrator.
  • Proven experience on large construction projects as an Office Manager/Engineer.
  • Proficient in MS Office Suite, including Outlook, Excel, and PowerPoint.
  • Strong interpersonal, organizational, and planning skills in a fast-paced environment.
  • Excellent time management and prioritization skills.

Responsibilities

  • Support project leadership including Program Manager, Senior Office Manager, and Area Construction Managers.
  • Manage project office schedules and synchronize calendars across construction packages.
  • Ensure meeting logistics, materials preparation, and attendee coordination are properly handled.
  • Assist project team with schedule coordination and communication logistics.
  • Track and assist with personnel training and on/off-boarding processes.
  • Maintain functionality of office facilities, including conference rooms and office supplies inventory.
  • Provide support to senior project staff and backup Project Control functions as needed.

Benefits

  • Full-time, in-person work at a key construction management project.
  • Opportunity to work in high-profile projects connecting major cities.
  • Engage with a diverse team of construction professionals on site.
  • Hands-on experience in a fast-paced project environment.
Full Job Description
Job Description

This Opportunity

WSP is seeking an Office Engineer to join our Construction Management team. This position is for full-time in-person, on-site at our Long Bridge Replacement Project spanning Alexandria, VA to D.C. Locations may include either.

Your Impact
  • Project leadership support, to Program Manager, Senior Office Manager, Area Construction Managers and Engineers
  • Manage the project office schedule; synchronize and deconflict project calendars across construction packages and ensure appropriate representation for project staff
  • Ensure conference room and facilities are scheduled and fully functional
  • Ensure meetings and materials are prepared and presented with enough lead time to accommodate modifications and changes
  • Ensure key client and project staff attendees are scheduled and available
  • Assist the project team with schedule coordination and outlook invitations
  • Assist client and Joint Venture project management with the preparation of correspondence and internal and external presentations and products
  • On-boarding of personnel:
  • Monitor and track all required training for team members
  • Ensure proper on/off-boarding support for all team members (Emails, file access, project orientation, etc.)
  • Assist with tracking any training and support requirement for project personnel
  • Facility Management:
  • Maintain building and parking passes
  • Maintain seating and office plan for office space designation
  • Interface with client IT staff and others as necessary
  • Maintain schedule, appearance and functionality of conference rooms
  • Liaison to the building management company as appropriate
  • Provide important building information to the project team.
  • Order office supplies and maintain inventory
  • Equipment and PPE:
  • Maintain equipment-IT or support equipment for field
  • Ensure proper vehicle and support equipment for project leadership
  • Coordinate for PPE issue-standardize for all team members
  • Guest and visitor support
  • Ensure guests are greeted and supported
  • Schedule and coordinate meeting and briefing materials for client as necessary
  • Coordinate visitors to the office and the construction site (in coordination with the CM team)
  • Ensure all logistics are in-place to support office visitors and site visitors and tours
  • Provide support to senior project staff as required
  • Back-up support for Project Control functions:
    • Production manager (submittals, RFIs, project correspondence, document control)
    • Contracts Manager (subcontracts drafting and issue, contract compliance)


Minimum Requirements:
  • Bachelor's degree in Business Management, Construction Management, Project Management or an Engineering field
  • 3+ years of experience as a Project Manager, Office Engineer, Office Manager, or Office Administrator.
  • Proven track record or experience as an Office Manager/ Office Engineer on large construction projects
  • Proficient in the use of business software and applications such as MS Office, Outlook, Excel, PowerPoint
  • Demonstrated strong interpersonal skills and organizational/ planning skills in a fast-paced environment
  • Excellent time management skills, have the ability to multi-task and prioritize work


#LI-MP1

About WSP

WSP is a Canadian engineering consulting firm that provides services to transform the built environment and restore the natural environment. The firm's expertise ranges from environmental remediation and urban planning, to engineering iconic buildings and designing sustainable transport networks, to developing the energy sources of the future and enabling new ways of extracting essential resources. It has approximately 54,000 employees, including engineers, technicians, scientists, architects, planners, surveyors, program and construction management professionals, and various environmental experts. WSP has offices in more than 40 countries and territories around the world.
Learn more about WSP
Size
54,000 employees
Industry
Technical Services
Founded
1959
* Ladders Estimates

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