Guidehouse

Meeting Coordination & Communications Consultant

Guidehouse • $70K — $95K *
Mclean, VA 22101In-Person
Business Services
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Bachelor's degree in Communications, Marketing, Public Relations, Business Administration, Event Management, or related field.
  • 3 years of relevant professional experience.
  • Experience coordinating executive meetings and stakeholder engagement activities.
  • Strong written, verbal, and interpersonal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

  • Lead planning and execution of enterprise meetings and strategic events for up to 600 participants.
  • Manage all logistics: scheduling, registration, venue coordination, and catering.
  • Develop project plans and timelines for event deliverables.
  • Facilitate planning sessions with executive sponsors and senior leaders.
  • Draft and edit communication materials including agendas and presentations.
  • Create promotional materials for events and digital communications.
  • Coordinate technology and support for virtual and hybrid meetings.
  • Conduct rehearsals and day-of-event coordination to ensure successful execution.

Benefits

  • Medical, Rx, Dental & Vision Insurance
  • Personal and Family Sick Time & Company Paid Holidays
  • Parental Leave and Adoption Assistance
  • 401(k) Retirement Plan
  • Tuition Reimbursement, Personal Development & Learning Opportunities
  • Short-Term & Long-Term Disability
  • Student Loan PayDown
  • Corporate Sponsored Events & Community Outreach
  • Emergency Back-Up Childcare Program
Full Job Description
Job Family:
Strategy & Transformation Consulting

Travel Required:
Up to 10%

Clearance Required:
Ability to Obtain Public Trust

What You Will Do:
  • Lead the planning and execution of enterprise meetings, leadership forums, town halls, workshops, and strategic events serving audiences of up to 600 participants.
  • Manage end-to-end event logistics, including scheduling, registration, venue coordination, catering, speaker preparation, and attendee communications.
  • Develop and maintain project plans, workback schedules, milestones, action trackers, and event deliverables.
  • Facilitate planning sessions and stakeholder meetings with executive sponsors and senior leaders.
  • Draft and edit executive communications, agendas, briefing materials, talking points, presentations, and post-event summaries.
  • Create event promotion and engagement materials, including invitations, presentations, digital communications, and visual products.
  • Coordinate virtual, in-person, and hybrid meeting platforms, technology requirements, and audiovisual support.
  • Conduct rehearsals, readiness reviews, and day-of-event coordination to ensure successful execution.
  • Identify and mitigate risks, manage competing priorities, and drive continuous improvement through lessons learned and post-event assessments.


What You Will Need:
  • Bachelor's degree in Communications, Marketing, Public Relations, Business Administration, Event Management, or a related field.
  • 3 years of relevant professional experience.
  • Experience coordinating executive meetings, communications initiatives, events, or stakeholder engagement activities.
  • Strong written, verbal, and interpersonal communication skills.
  • Ability to manage multiple priorities and stakeholders in a fast-paced environment.
  • Ability to obtain a Public Trust clearance (i.e. US citizenship required)


What Would Be Nice to Have:
  • Executive presence with experience supporting C-suite leaders.
  • Strong project management and stakeholder coordination skills.
  • Graphic design and visual communications experience.
  • Experience developing promotional campaigns and enterprise communications materials.
  • Ability to manage large, diverse stakeholder groups across multiple workstreams.
  • Strong critical thinking, problem-solving, and risk management capabilities.
  • Experience supporting virtual, hybrid, and in-person events.
  • Familiarity with audiovisual technologies and event production.
  • Proficiency with Microsoft 365, PowerPoint, Teams, SharePoint, Canva, Adobe Creative Suite, or similar tools.
  • Experience in a consulting, federal, or professional services environment.


What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:
  • Medical, Rx, Dental & Vision Insurance
  • Personal and Family Sick Time & Company Paid Holidays
  • Position may be eligible for a discretionary variable incentive bonus
  • Parental Leave and Adoption Assistance
  • 401(k) Retirement Plan
  • Basic Life & Supplemental Life
  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
  • Short-Term & Long-Term Disability
  • Student Loan PayDown
  • Tuition Reimbursement, Personal Development & Learning Opportunities
  • Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach
  • Emergency Back-Up Childcare Program
  • Mobility Stipend


About Guidehouse

Guidehouse is a management consulting firm headquartered in Washington, D.C. The firm provides consulting services to clients in the public and commercial sectors, with a focus on energy, financial services, healthcare, national security, and aerospace and defense. Guidehouse was founded in 2018 as a spin-off from PwC. The firm has over 7,000 employees and operates in more than 50 locations worldwide.
Learn more about Guidehouse
Size
8,000 employees
Industry
Business Services
Founded
2018
* Ladders Estimates

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