Proven knowledge of vendor relationships and supply chain for medical equipment
Experience in inventory management and records maintenance
Strong research skills to identify specialized equipment
Excellent communication skills for vendor interactions
Attention to detail for order accuracy and invoice reconciliation
Ability to anticipate supply needs based on schedules
Familiarity with biohazardous waste management protocols
Responsibilities
Research and verify vendors for specialized medical equipment
Maintain organized files and records for inventory and vendor data
Meet with vendors to discuss new products and pricing updates
Place timely orders for requisitions across facility departments
Ensure correct delivery and tracking of orders
Supervise the receiving area for secure inventory storage
Review schedules to anticipate supply needs and avoid delays
Benefits
Collaborative work environment with clinical teams
Opportunities for professional development in healthcare procurement
Comprehensive training on inventory management systems
Supportive administration committed to efficient supply operations
Health and wellness programs to support work-life balance
Full Job Description
Duties
a) Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and supplies
b) Maintains current files, records, and catalogs for equipment and sales representatives who service facility
c) Researches vendors to locate specialized equipment as requested by the medical staff and approved by the administrator/management
d) Meets with vendor representatives to review new items available and changes in prices
e) Understands responsibility in maintaining proper levels of inventory and timely distribution
f) Places orders in a timely manner when requisitioned by various areas of the facility
g) Monitors orders to ensure correct and timely delivery
h) Supervises receiving area to maintain stores securely
i) Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories
j) Reviews schedules well in advance to anticipate any unusual high or low demand for supplies
k) Continually communicates with the clinical director and administrator regarding special procedure requirements
l) Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges
m) Reviews all invoices for accuracy by coordinating packing slips and purchase orders
n) Monitors back orders and communicates with accounts payable to facilitate accurate payment
o) Reports any invoice discrepancies to administrator before payment
p) Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems
q) Maintains current files and records regarding orders and back orders
r) Reviews orders at specific intervals to determine delays
s) Maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts
t) Maintains logs of linen supplies
Maintains supplies and records for biohazardous waste management
