Proven experience in vendor relations and supply chain management within a healthcare setting.
Strong organizational skills to manage inventory levels and documentation effectively.
Ability to demonstrate knowledge of medical equipment and relevant supply vendors.
Experience in managing invoices and resolving discrepancies efficiently.
Familiarity with record-keeping systems related to medical supplies.
Responsibilities
Demonstrate knowledge of and communicate with vendors to procure necessary supplies.
Maintain accurate and current records of equipment, inventory, and vendor information.
Research and identify specialized equipment needs as indicated by medical staff.
Meet with vendor representatives to review products and pricing changes.
Order medical supplies in a timely manner and monitor their delivery for accuracy.
Supervise receiving processes to ensure secure and proper storage of supplies.
Coordinate with clinical and administrative staff regarding equipment needs and schedule adjustments.
Benefits
Health, dental, and vision insurance options available.
Opportunities for professional development and training programs.
Employee wellness programs and resources for work-life balance.
Retirement savings plan with employer matching contributions.
Full Job Description
Duties
a) Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and supplies
b) Maintains current files, records, and catalogs for equipment and sales representatives who service facility
c) Researches vendors to locate specialized equipment as requested by the medical staff and approved by the administrator/management
d) Meets with vendor representatives to review new items available and changes in prices
e) Understands responsibility in maintaining proper levels of inventory and timely distribution
f) Places orders in a timely manner when requisitioned by various areas of the facility
g) Monitors orders to ensure correct and timely delivery
h) Supervises receiving area to maintain stores securely
i) Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories
j) Reviews schedules well in advance to anticipate any unusual high or low demand for supplies
k) Continually communicates with the clinical director and administrator regarding special procedure requirements
l) Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges
m) Reviews all invoices for accuracy by coordinating packing slips and purchase orders
n) Monitors back orders and communicates with accounts payable to facilitate accurate payment
o) Reports any invoice discrepancies to administrator before payment
p) Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems
q) Maintains current files and records regarding orders and back orders
r) Reviews orders at specific intervals to determine delays
s) Maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts
t) Maintains logs of linen supplies
Maintains supplies and records for biohazardous waste management
