What You Will Do:

• Create, generate, and manage purchase orders in Ariba/SAP following full contract execution, ensuring alignment with contract terms, budgets, and approved scopes of work in compliance with company policies and service level standard turnaround times.

• Translate contractual payment terms, milestones, and fee structures into accurate and compliant purchase order structures.

• Review executed agreements to ensure proper financial setup, including funding allocations, payment schedules, and budget tracking.

• Process and manage change orders, PO amendments, closures, and funding adjustments in accordance with contract modifications.

• Partner with R&D, Finance, and Strategic Sourcing to ensure timely PO issuance and resolution of system or budget discrepancies.

• Monitor purchase order lifecycle activities, including invoice matching, goods receipt confirmations, accrual support, and PO reconciliation.

• Ensure compliance with internal financial controls, delegation of authority policies, and procurement procedures prior to PO release.

• Serve as system subject matter expert (SME) for Ariba/SAP purchase order workflows and provide guidance to internal stakeholders.

• Train business partners on purchase requisition and PO processes, including proper documentation and system requirements.

• Facilitate weekly or monthly operational status meetings related to PO issuance, budget tracking, and financial metrics as appropriate.

• Generate reports and dashboards to track PO cycle times, open commitments, spend against budget, and operational KPIs.

• Support month-end and year-end close activities, including accrual validation and financial reconciliation.

• Identify and implement process improvements to enhance PO accuracy, system efficiency, and compliance with internal policies and external regulations.

• Support audit requests and compliance reviews related to procurement and purchase order activities.

Your Profile:

• Bachelor’s degree required; advanced degree preferred.

• Minimum 5 years of experience in pharmaceutical/biotech business operations, procurement operations, finance operations, or contract-to-PO management.

• Demonstrated experience creating and managing purchase orders within enterprise systems (e.g., SAP, Ariba).

• Strong understanding of procure-to-pay (P2P) processes, including requisitioning, PO generation, invoice matching, and accruals.

• Experience working cross-functionally with R&D, Finance, Strategic Sourcing, Legal, and Accounts Payable.

• Strong analytical skills with the ability to interpret contract financial terms and translate them into operational system requirements.

• Working knowledge of pharmaceutical/biotech regulatory and compliance considerations impacting vendor payments and financial controls.

• Ability to identify financial discrepancies or operational risks and escalate appropriately.

• Strong organizational skills with the ability to manage multiple purchase orders, vendors, and deadlines simultaneously.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), with strong Excel skills for financial tracking and reporting.

• Experience supporting internal or external audits related to procurement or financial operations.

• Strong attention to detail and ability to interpret and apply company financial policies, procedures, and internal controls.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our to read more about the benefits ICON offers.

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