Description

Title: Manager, Materials Management

Location: Fountain Valley

Department: Material Resources

Status: Full Time

Shift: Exempt

Pay Range*: $128,752 - $193,128/annually

Position Summary

The Manager, Materials Management is responsible to Plan, Organize and manage all hospital-wide activities for Receiving, Central Supply, Inventory Management and Distribution, Mailroom, Equipment, Courier Services, Perioperative, and Linen (if applicable). Plans, implements and manages policies and procedures to optimize inventory control and reduce waste. Develops and implements standard operating procedures for inventory controls to include assessment of the amount of stock on-hand, cycle counts, stocking replenishment process, proper location and labels with product numbers. Provides organizational leadership and works closely with department staff and Managers/Directors of other departments to guide technical and operational direction, customer service, planning and coordination of all material services. Responsible for staff recruitment, retention, development, training and discipline. Directly accountable for adherence to Materials Management operational budgets. This position is part of the integrated system-wide supply chain team and supports the execution of strategies including Procure to Pay (P2P ) optimization, Supply Cost saving implementation, automated point of care inventory management, Logistics and Distribution. The manager is the primary point of contact for hospital leadership at their assignment campus and works closely with COO, CNO, and CFO (Dotted Line) to meet established goals.

Essential Functions and Responsibilities of the Job

• Provide direct leadership and management of a team of non-exempt and exempt staff, including shift schedule development, timecard approvals, performance evaluations, and corrective actions. Ensures compliance with State and wage & hour requirements including timecard responsibilities in the timekeeping system.
• Plan, organize, supervise and participate in daily operations and activities, including the receipt, documentation, storage, safety and distribution of equipment and supplies and maintenance of inventory.
• Acts as primary point of contact for Medical Surgical Supply recalls for their assigned campus.
• Responsible for and oversees the Hospital supply chain functions with responsibilities for managing and controlling all inventory locations, automation, customer service, utilization, standardization, material systems and financial controls.
• Provides oversight and direction for the Inventory, Receiving, Par- Level Management process. Management of the Central Supply team, ensuring day to day operations are cost effective, with patient and employee safety as a priority. Leads the implementation of inventory management processes at the point of care across all acute care facilities.
• Develops and Provides training and education to staff members on new equipment, procedures, and operational enhancements to ensure all staff remain informed of all changes.
• Assesses financial reports and assists Executive Director in development of annual budgets. Approves invoices for payment and ensures expenses are in line with approved budget.
• Observe health and safety regulations; ensures work areas are maintained in a clean, safe and orderly condition. Corrects staff behaviors that are inconsistent with health and safety.
• Manage a visibility board which includes Key Performance Indicators (KPIs) including fill rates, Stock outs Backorders, Receiving Exceptions and others to support continuous improvement.
• Ensures regulatory requirements are met in accordance with 3rd Party (Ex. TJC, DNV), Local, State and Federal guidelines.
• Other duties as assigned.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there's more... Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Qualifications

Minimum Requirements

• Qualifications/Work Experience:
• Minimum 7 years experience in Materials Management in a Healthcare setting/2 years as a supervisor
• Minimum 2 years experience budget development and cost center expense oversight
• Excellent verbal / written communication and inter-personal skills
• Strong customer service focus
• Strong project management skills/lean management, ability to systematically analyze issues, and development of corrective actions that permanently eliminate recurring problems
• Advanced Computer Skills including Microsoft Excel, Office and knowledge of Inventory Management / ERP systems
• Knowledge of JCAHO, OSHA, DHS, and Title 22 regulations

Education/Licensure/Certification:

• Bachelor's Degree in Logistics, Supply Chain, Business, Finance or Related Field
• Masters Degree or other Supply Chain Certification (Ex. CPIM, CPSM, CMRP) preferred