Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Job Details:

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. Occasional travel is required. This job is not suitable for remote work and is expected to work regular on-site hours. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University’s Handbook of Operation Procedures 5-1230, “Appointment and Term of Appointment for Administrative Professionals.”

Purpose

Under the direction of the Assistant Athletics Director, Finance, this individual will serve as a point-of-contact for financial planning and internal control functions within the Department of Athletics.The Manager will be responsible for the appropriate, accurate and timely treatment of obligations in accordance with the University’s Handbook of Business Procedures (HBP) and internal Policies and Procedures governed by the Athletics Department’s Leadership Team.

Responsibilities

• Workforce Planning Responsible for the reconciliation and analysis of the Athletics Department’s head count and full-time workforce, in direct support of the Athletics’ CFO. Including the development and maintenance of the workforce planning internal platform, facilitating the comprehensive and transparent management of personnel, as it relates to compensation. Manage the Workday business processes related to the financial allocation and reconciliation of workforce finance. Develop and reconcile merit templates, salary plans, and related financial models. Manage the monthly taxable fringe benefits on all employee payroll.

• Financial Analysis & Reporting Develop and maintain complex financial models related to the manage the Athletics Department’s financials. Aid in internal and external financial reporting as assigned by supervisor. Establish financial KPIs to aid in decision making, budgeting and operational efficiency in support of the department. Research best practices and alternative solutions for current business office applications and procedures. Work with the financial leadership to propose, alter, design, and implement appropriate solutions to resolve inefficiencies and strengthen internal controls.

• Budget Management Serve as an analyst for selected cost centers and centralized operations to ensure budgets are accurately developed, monitored, and maintained in accordance with the Athletic Department’s policies and procedures and Financial Master Plan (FMP). Respond to inquiries on budget entries and corrections in a timely and professional manger, supporting the financial management and oversight strategies of the Athletics’ CFO. Perform reconciliation of financial information for the designated systems, accounts, and/or other financial information as designated by supervisor. Ensure the original entries are accurate and reflected appropriately on the University’s General Ledger in support of clear and substantive business process and financial reporting. Review and approve financial entries and payments as assigned.

• Financial Controls & Procedures Serve in designated primary and secondary roles to ensure compliance with the University’s HBP (inventory, cash handling, and/or other assigned areas). Assist the Assistant Athletics Director(s) and Chief Financial Officer with the development, management and distribution of relevant policies and procedures to ensure appropriate internal controls and record keeping. Responsible for specified financial duties, organized, and assigned to ensure the most effective segregation of duties across the Business Office staff.

• Student Supervision & Development Manage the scheduling for student employees within the business office. Conduct training and education to help prepare students for roles within college athletics.

• Gameday Support Support the Athletic Department at home events/contests in support of our strategic plans and goals.

• Core Values Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.(Enter Responsibilities here without percentages)

Bachelors degree. Experience in a Business Office setting. Ability to collaborate with staff and provide critical thinking and consultation to achieve positive outcomes. Ability to communicate effectively. Demonstrated excellent interpersonal and communication skills to enhance interaction with student-athletes, peers, alumni, administrative personnel, and the community. Professional demeanor. Relevant education and experience may be substituted as appropriate.

Masters degree. More than 2 years of experience working in a related field. Experience in a championship quality collegiate environment.

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

OPEN

• Uniforms and/or personal protection equipment (furnished).

• May work in all weather conditions.

• May work in extreme temperatures.

• May work around standard office conditions.

• Use of manual dexterity.

• Climbing of stairs.

• Lifting and moving

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.