Posting Details

Position Information

Position Title
Manager, Arts and Media Operations

Department
Arts, Media and Business Administration (Dept)

Primary Location
San Marcos Campus

Location Details

• Palomar has multiple campus locations (San Marcos, Escondido, Rancho Bernardo and Fallbrook); training may occur at any of these locations and the work location is subject to change depending on future department needs.
• Requires travel to other District locations.

Full or Part Time
Full-Time

Category
Administrative

Hours per week
Exempt Position

Number of Months
12 month

Work Schedule

• Exempt Position
• Occasional night and weekend hours may be required due to department needs.

Grade
56

Salary/Wage

• $ 8,550.90 [step 1] - $10,415.66 [step 5]. Step placement may be negotiable within this range dependent upon education and experience. Administrators who possess earned doctorates from accredited institutions are awarded an annual stipend of $1,842.81.
• If you are a current employee who applies via the external recruitment process and is selected for a promotion, step placement on the new grade will be in accordance with the applicable District agreement/handbook.

Salary/Wage Frequency
Monthly

Benefits

In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) - Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Primary Function

Manages, plans, coordinates, and administers day-to-day operational activities for arts and media programs; assist in and performs operations functions including planning, budget, oversight of contracts, coordinating with human resources, procurement and customer service; ensures employee health and safety laws, regulations, policies and safe work practices are maintained and enforced in division laboratories and studios; assists the Dean in planning and oversight of all division events, performances, concerts, publications, media outlets, exhibitions and public-facing activities; coordinates division functions and activities with other division staff, faculty and administration groups.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Experience: Five years of experience in arts, performing arts, broadcasting, production management, media, or a related field, including two years of supervisory experience.

• Note: For work experience, a "year" is defined as equivalent to 40 hours per week for 12 months. If the position requires supervisory experience, the experience must be at a professional level (i.e. evaluation and/or discipline of staff).

AND

Education: Equivalent to a bachelor's degree in a related field.

• Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelor's degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions.

• Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at https://www.naces.org/index, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.

Preferred Qualifications

1. Demonstrated experience managing media production operations, such as college or community television, radio stations, photography studios, and/or digital broadcast arts programs, including oversight of facilities, equipment, production schedules, and operational workflows.
2. Demonstrated technical and operational knowledge of media production environments, including broadcast and streaming technologies, audio and video production, photography, digital content creation, and emerging media platforms used for instructional and public facing purposes.
3. Demonstrated ability to support student centered media operations, through collaboration with faculty and instructional staff to ensure media facilities, equipment, and production opportunities enhance hands-on learning, workforce preparation, and real-world production experience.

Licenses and/or Certificates

• Possession of an appropriate, valid California Driver's License by time of appointment.

Supervision Received and Exercised

Supervision Received From: Dean, Arts, Media and Business Administration

Supervision Given: Assigned Classified, hourly, and volunteer employees

Duties and Responsibilities

Essential Functions: Essential responsibilities and duties may include, but are not limited to, the following:

1. Performs full supervisory activities in accordance with relevant District policies, procedures, and applicable employee contracts/handbooks, which includes selecting and training new employees; planning, assigning, scheduling, and evaluating completed work; approving overtime/compensatory time; preparing and signing employee performance evaluations; recommending reclassifications; responding to grievances and taking appropriate disciplinary action; and performing related supervisory activities.

2. Plans, manages, coordinates, and evaluates business and support functions and activities of Arts and Media programs and other assigned division functions, including planning, budget, coordinating with human resources, procurement, contract administration, work planning and management, reporting, customer service and related matters; evaluates and reports on division operations and assesses improvement opportunities and program needs; schedules, supervises and monitors the work of all laboratory/studio instructional support staff; manages the use, improvement, maintenance and repair of division event and work spaces with the Facilities department; assists the Dean in oversight of all media outlets housed in assigned program areas.

3. Participates in and oversees development and implementation of goals, objectives, policies and priorities for division programs, projects, services and activities; recommends and administers department, division and District policies and procedures; monitors and evaluates the efficiency and effectiveness of division work and procedures; recommends appropriate service and staffing levels.

4. Serves as a resource to faculty, staff and administration groups on operational matters related to assigned functions, including identifying and resolving problems associated with procurement, contracts, event planning and scheduling and safety management.

5. Assists the Dean in developing and administering multiple budgets; works with the Dean and other division managers throughout the budget development process in forecasting funding needs for staffing, equipment, materials and supplies; analyzes department expenditure estimates, requests and proposals, identifies issues and concerns and advises on appropriate actions; leads and participates in regular review of expenditure trends vs. budget; follows up with the Dean and others regarding budget variances and works to resolve any areas of budget vs. expenditure concern; prepares and processes budget transfers and other budget adjustments subject to Dean approval; reviews, approves, monitors and processes procurement requests; participates in development, processes and monitors contracts and approves expenditures.

6. Serves as a division liaison with Human Resources regarding recruitment, selection, and on-boarding of division staff; trains division employees; responds to requests and provides information to managers, supervisors and employees on payroll, travel and a variety of other human resource policies and procedures; may represent the Dean in meetings regarding employee matters.

7. Oversees the operational aspects of the division's calendar of performances, exhibits, events and exhibitions, including contracting for guest artists, performers, musicians and technical event staff, as well as recruitment for temporary workers and volunteers; monitors and reports on event expenditures and income generating accounts; oversees coordination of the division events calendar with faculty, staff and other college divisions; collaborates with other college departments and community partners to develop and implement arts and media events; personally plans and organizes a variety of meetings, workshops, conferences and special events.

8. Represents the division and participates in outreach activities for arts and media programs; works with community, business, industry and other educational institutions to promote assigned areas; contributes to development and implementation of coordinated outreach, marketing and public relations plans and processes for assigned programs and services; collaborates with staff in developing on- and off-campus opportunities; participates in relevant student and community groups to foster a positive climate of innovation in division programs and services.

9. Manages and oversees the preparation and maintenance of records, files, logs and reports related to division operations, personnel, inventory, work requests, work performed and accident and safety issues.

10. Manages and oversees division compliance with the District's Injury and Illness Prevention Program by providing training, motivation, incentives and discipline to assigned staff; ensures the maintenance of safe and secure environments in workspaces, laboratories and studios through enforcing safe work practices, reporting and investigating accidents, maintaining necessary documentation and requiring employees to receive mandated training including training on the safe operations of dangerous equipment and tools.

11. Monitors and ensures compliance with all College policies and federal and state legal and regulatory requirements applicable to the use, storage and disposal of hazardous chemicals, finishing products and other hazardous substances, including compliance with Air Quality Management requirements for Volatile Organic Compounds (VOCs); oversees and/or prepares required documentation and reporting to the College Environmental Health and Safety department and outside agencies as required.

12. Keeps abreast of new trends, innovations and technologies in the areas of assignment.

Marginal Functions:

1. Participates in/on a variety of committees, task forces, boards, workshops, meetings, and/or other related groups in order to receive and/or convey information.

2. Participates in shared governance through service on planning and/or operations committees and task forces.

3. Performs related duties and responsibilities as required.

Knowledge, Skills, Abilities

Knowledge of:

1. Leadership and managerial principles and practices, including selection, training, evaluating, and discipline.

2. Principles, practices, procedures and techniques of budget preparation, administration and maintenance including District budget development and administration policies, practices and procedures.

3. Principles and practices of public agency purchasing and contracting applicable to assigned responsibilities.

4. Goals and objectives of college arts and media instructional programs.

5. Principles, methods and practices of arts event planning and execution.

6. Principles, practices, methods and techniques of project management.

7. Federal, state and local laws, codes and regulations related to areas of assigned responsibility including Occupational Health and Safety (OSHA) and College sa