Position Overview: The Accounting Manager is responsible for managing and performing the general accounting functions for Catalyst Family Inc., including regulatory and corporate reporting, fixed assets, accounts receivable (AR), general ledger (GL), purchasing and intercompany balances and settlements. The position supports developing and maintaining accounting principles, practices, and procedures for ensuring timely and accurate financial statements. This role collaborates with multi-functional groups and coordinates with external auditors and other regulatory agencies.
Key Responsibilities:- Oversee daily operations of the accounting team and provide technical accounting guidance to internal stakeholders
- Coordinate all financial, compliance, and internal audits, ensuring timely responses, follow-up, and proper documentation of related policies
- Prepare, review, and ensure timely filing of Form 990 data, welfare exemption applications, Census Reports, Sales/Use Tax Returns, and Environmental Fee Returns
- Communicate with the Assessor's office regarding tax bills tied to welfare exemptions and escalate issues when necessary
- Collaborate on cross-functional projects and initiatives that support organizational goals
Manage AR team to:
- Manage AR processes to ensure timely invoicing, accurate handling of returned checks and uncollectible tuition, and adherence to collection policies.
- Work closely with Contract, Billing and Operations to ensure timely tracking of invoices, payments, and reconciliation between operating systems and ERP.
- Review AR reconciliations, approve AR journal entries and invoices, and coordinate AR-related audit requests
Lead the GL team:
- Maintain the chart of accounts, executing accurate and timely close processes, and upholding Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Office of Management and Budget (OMB), and internal control standards
- Support Financial Director in all Audit activities
Financial Reporting:
- Prepare and analyze monthly, quarterly and annual financial statements and related schedules, maintain supporting documentation, and oversee fixed asset schedules, pre-paid schedules, and annual inventory reporting
- Perform other duties that are reasonably related to the position's key responsibilities and are consistent with the employee's job classification, skills, and training
Work with AP team to:
- Ensure EPAR accuracy, compliance with procurement regulations, and effective monitoring of vendor agreements and related audit requests
- Oversee AP reconciliations, and approval of AP journal entries and invoices, including audit request coordination.
Required Qualifications:- Bachelor's degree in Accounting and/or Finance
- Minimum of 5 years' experience in accounting
- Large company accounting systems experience
- Strong experience with PC and Microsoft Excel
- Proficient in accounting and accounting systems
- Proficient in GAAP, FASB, and non-profit accounting standards
- Proficient in internal control practices
Preferred Qualifications:- Experience with NetSuite and implementing modules
- Experience implementing ERP and related systems
- Bilingual in English/Spanish
Reporting Relationships:- Reports to: Finance Director
- Direct Reports: Accounts Receivable Team, General Ledger Team
- Interfaces with: AP Team, Budgeting Team, Contracts Team, Treasury, Payroll, and operational leaders across 150 locations
Key Competencies:- Attention to detail
- Strong analytical and problem-solving skills
- Proficient project management skills
- Strong ability to multi-task, work under pressure, and meet deadlines
- Proficient supervisory skills
- Good verbal and written communication skills
- Ability to maintain confidentiality while handling sensitive information
- Ability to work flexible hours based on operational needs and critical timelines
- Ability to meet frequent deadlines and changing priorities
- Ability to work under pressure while maintaining accuracy and professionalism.
Working Conditions:- Travel: None
- Work is performed in a professional office environment
- Prolonged periods of sitting and working on a computer
- Regular participation in in-person, virtual, and teleconference meetings
- Work may be performed in shared office spaces or cubicles
- Exposure to moderate noise levels associated with office operations and meetings.
- Regular attendance and punctuality are essential to the performance of job duties.
- Employee must maintain a workspace that supports productivity and confidentiality when working remotely.
Shift Type: Full Time, Exempt
Schedule: Monday - Friday, 8 hours per day
What We Offer: - Medical, Dental, Vision Benefits
- 401(k) Retirement plan and Employee Assistance Program (EAP)
- Personal Health Advocate
- Paid vacation, sick time, and holidays
- Commuter pre-tax benefit
- Discounted childcare
- Access to the Calm app
- Tickets at Work employee discounts
- Be constantly in a learning and growth process with training and professional growth advisory
