Job Type
Full-time
Description
LEGAL SECRETARY - SACRAMENTOTHE OPPORTUNITY Weintraub Tobin is seeking a full-time (40 hours per week), experienced Litigation Legal Secretary to join the Trusts & Estates Practice Group in our Sacramento office. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced legal environment while delivering high quality work and exceptional client service. A hybrid arrangement option may be available after 90 days with four (4) days in office/one (1) day remote.
RESPONSIBILITIES - Maintain attorney calendars by scheduling court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, travel, and other appointments while monitoring critical deadlines and filing requirements
- Prepare, revise, proofread, format, and finalize a wide range of legal documents, including litigation pleadings, motions, discovery, briefs, and correspondence with accuracy
- Prepare documents for state and federal court filings, discovery, arbitration, mediation, and hearings, including electronic filings
- Schedule couriers, court reporters, expert witnesses, and other litigation support services
- Coordinate the preparation of charts, graphs, exhibits, and other courtroom or presentation materials
- Complete and submit conflict check forms and new matter requests
- Maintain all client matter files and documents within iManage
- Represent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
- Coordinate communications with clients, courts, opposing counsel, vendors, experts, consultants, court reporters, and outside service providers
- Maintain professional relationships with clients while preserving the confidentiality of attorney-client communications
- Prepare expense reports, enter attorney time, and review and edit pre-bills
- Answer and screen telephone calls
- Send, receive, and manage attorney email and facsimile communications, as needed
- Read, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessary
- Photocopy, scan, assemble, and distribute documents and binders as required
- Collaborate with attorneys, paralegals, and administrative staff to ensure timely completion of projects and provide cross-coverage as needed
- Perform other administrative and legal support duties as assigned, including providing assistance to other legal secretaries as needed
Requirements
SKILLS AND ABILITIES - 5+ of legal secretary experience supporting litigation attorneys, preferably within trusts and estates litigation, trust administration, and probate
- Knowledge of federal and state court filing procedures, including e-filing requirements
- Familiarity with AAA, JAMS, and other arbitration and mediation filing requirements
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
- Typing speed of at least 50 WPM
- Solid drafting, proofreading, and formatting skills for complex legal documents
- Experience with document management systems, time entry, billing, and litigation support software
- Superior attention to detail and a high degree of accuracy
- Strong analytical, organizational, and problem-solving skills
- Strong written and verbal communication skills with a client-focused demeanor
- Ability to manage multiple priorities, work effectively under pressure, and consistently meet deadlines
- Self-motivated with ability to work independently and collaboratively as part of a team
- Reliable attendance, flexibility, and the ability to thrive in a fast-paced environment
Salary range: $82,000-$95,000 (based upon years of experience)
