We are currently seeking a highly organized and detail-oriented Legal Practice Assistant to support our Lobbying and Public Policy attorneys and other timekeepers through complex and specialized legal duties, requiring a strong understanding of legal terminology and processes.

The ideal candidate is proactive, resourceful, and client-focused, with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining accuracy, professionalism, and sound judgment.

Key Responsibilities:

• Understand the specific needs and business of the practice areas.
• Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client invoices and billing statements.
• Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form.
• Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E-file documents with federal and state courts and other agencies.
• Manage incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries, and emails.
• Support client development activities and provide direct assistance and support to clients.
• Maintain and manage timekeepers' calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Create and maintain electronic and paper client files and indexes.
• Manage logistics for internal and external meetings as requested.
• Liaise with courts as necessary.
• Schedule and manage travel arrangements as requested.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.

Job Requirements:

• High school diploma or equivalent.
• Minimum of three years of litigation experience, including e-filing experience, strongly preferred.
• Government affairs experience preferred, including familiarity with legislative processes, public policy, or regulatory matters.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply practice group and/or firm specific software programs at a proficient level.
• Ability to work independently and collaboratively within a team structure.
• Ability to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to cooperate, work and communicate effectively and professionally with firm clients and personnel at all levels on the telephone, by e-mail as well as in-person.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively.
• Ability to handle confidential information.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

The pay range for this role accounts for the wide range of factors considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. For applicants physically based in New Jersey, a reasonable estimate of the current range is $36.00 - $46.00 hourly. Actual pay will be determined based on skills, relevant experience and other job-related factors, consistent with applicable employment laws.

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