Req ID: 28587
Vacancy Type: Temporary
Contract Duration: 2 years
Number of Positions: 1
Closing Date: 10/07/2026
Job SummaryReporting to the Supervisor of Capital Acquisition, Realty Services, this position provides administrative support and coordination in property acquisition, for the Rapid Transit Program Office (RTPO) project initiatives, to support rapid transit planning and delivery. In this extremely fast-paced, detailed, results driven environment the successful individual is responsible for the organization, coordination, reporting and records management associated with large scale municipal public transit projects.
Duties and Responsibilities- Provide administrative support to ensure the smooth day-to day operations of the realty matters that support the RTPO project initiatives.
- Monitors and tracks task completion to ensure deadlines are met.
- Communicates deliverables for decision making to RTPO and tracks approvals.
- Administer the activities of the assigned properties in accordance with contractual requirements, procedures, and coordinate work of internal and external services required to assemble and complete property acquisitions (appraisers, planners, surveyors, engineers, municipal staff, utilities).
- Acts as a key resource between Realty Services, RTPO, Finance, Legal Services and external vendors.
- Produce documents for internal/external stakeholders, including bulletins, meeting minutes, letters, policy, reports, charts, and presentations using software applications.
- Maintain an ongoing awareness and tracking of key dates, deliverables, project milestones, vendor deliverables, and tracking of file activity.
- Manage and update all property files, various records, photos, legal documents, deeds, agreements, executions, reports and plans and follows record retention policies.
- Monitor and reconcile budgets for assigned consultants, prepare and submit expenses. Administer the activities of the assigned properties in accordance with contractual requirements.
- Manage consultant activity logs for the team; responsible for monitoring and reconciling third-party contracts and invoices in compliance with corporate procedures.
- Monitor approval requests prioritize and expedite responses.
- Maintain polite and professional communication with internal and external stakeholders.
- Prioritize, develop and redirect correspondence.
- Maintain electronic filing system.
- Conduct Corporate searches, retrieve parcel registers, plans, and search out contacts as required.
- Conduct arrangements with utility service providers, other levels of government, agencies, boards as directed by the Supervisor
- Participate in the timely reconciliation of budgets, payments of invoices.
Skills and Qualifications- Minimum post-secondary education is required.
- A minimum of 2 years administrative experience is required, in Legal/Realty field.
- Extensive property administration, demonstration of superior records management and control is essential.
- Excellent written and oral presentation skills.
- People and services oriented with a successful history of working in a fast-paced environment.
- Detail oriented, ability to multi-task, assume responsibility for decisions made and actions taken.
- Attention to detail and strong organizational, investigative, fact-finding and problem-solving skills.
- Ability to prioritize workload independently and with sound judgement to follow both instructions with minimal supervision and take initiative as required.
- Advanced computer software knowledge including Microsoft Word and Excel.
- Must have the ability to travel to different sites within the City of Mississauga as required. Valid G class license preferred but not required.
- Prolonged exposure to computer keyboards and screens. Primarily office environment.
Hourly Rate/Salary: $ 34.19 - $ 45.59
Hours of Work: 35
Work Location: Civic Centre
Hybrid Workplace
Organization Unit: CPS/Capital Acquisition B
Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Realty Services
Non-Union/Union: Non Union
The City of Mississauga may use artificial intelligence (AI) technology in sourcing and/or screening candidates for some positions; however, it is not used in selecting final candidates.
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
