Salary : $72,567.00 - $115,363.00 Annually
Location : 101 Monroe St Rockville MD 20850 USA
Job Type: Permanent
Job Number:
Department: Office of Human Resources
Division: OHR 33 Occupational Medical Services Team
Opening Date: 08/31/2026
Closing Date: 9/7/2026 11:59 PM Eastern
FLSA: Exempt

About the Position
Please note: The salary range above represents the earning potential for this position. The anticipated hiring range for this position will be $72,567 - $106,100, based on the candidate's qualifications and experience.
NOTE: This job posting has multiple positions available.
WHO WE ARE LOOKING FOR
The Office of Human Resources (OHR) is seeking a skilled and collaborative Leave Management Specialist (Administrative Specialist II) to join the Leave Management team. In this role, you will be responsible for reviewing and adjudicating employee medical leave requests, managing cases from intake through closure, and helping employees and supervisors understand their rights and responsibilities under applicable leave laws and County policies. This is an excellent opportunity for an HR professional who wants to build deep expertise in leave administration within one of the region's largest local governments - and who finds real satisfaction in helping people through some of the most challenging moments of their working lives.
This job is for you if you:

• Can translate complex regulatory requirements into clear, plain-language guidance for employees who are stressed or uncertain.
• Take pride in getting the details right - accurate case records, timely notices, and well-documented decisions matter to you.
• Approach sensitive situations with discretion, professionalism, and empathy.
• Enjoy teaching and find satisfaction in helping supervisors and employees feel confident about a process they may not know well.
• Thrive in a structured, compliance-driven environment and welcome opportunities to improve how things work.

What You'll Be Doing
When a County employee faces a serious health event or a significant life circumstance, the Leave Management Specialist is often the first person who helps them understand their options and navigate a complex process with confidence. This is meaningful, people-centered work - and it requires someone who brings both rigorous attention to regulatory detail and genuine care for the employees they serve.
Major duties include but are not limited to:

• Evaluate employee requests for eligibility and entitlement under FMLA, PWFA, and applicable state and County leave laws.
• Adjudicate requests for intermittent and reduced-schedule leave and monitor active cases through return to work.
• Manage case records in the leave management system from intake through closure, maintaining complete and accurate documentation.
• Coordinate with HR and Payroll teams to ensure proper application of leave pay and benefit continuation.
• Issue notices to employees at key case milestones and respond to records requests and audit inquiries.
• Develop and deliver group training sessions for employees and supervisors on leave rights, responsibilities, and processes.
• Provide clear, accurate, and empathetic guidance to individuals navigating the leave process.
• Create job aids, quick-reference guides, and other self-service resources to support leave program education across the organization.
• Stay current on changes to federal and state leave law and share updates with the team.
• Identify process gaps and contribute to the development of SOPs and procedural improvements within the unit.

Minimum Qualifications
Experience: Two (2) years of professional administrative experience related to Leave Management or closely related field.

Education: Graduation from an accredited college or university with a Bachelor's Degree.

Equivalency:

• EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

Preferred Criteria, Interview Preferences

• SHRM-CP, PHR, or comparable HR certification; or a leave management certification (e.g., CLMS).
• Prior experience in a public sector or government HR setting.
• Familiarity with HRIS or leave management systems.
• Experience creating or delivering HR training content to employee or supervisor audiences.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01

What is your highest level of completed education?

• N/A
• High School/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate

02

How many years of professional administrative experience related to Leave Management or closely related field, do you possess?

• No Experience
• 1 Year of experience
• 2 Years of experience
• 3 Years of experience
• 4 Years of experience
• 5 Years of experience
• 6 Years of experience
• 7+ Years of experience

03

Do you have experience working in a Government HR Setting?

• Yes
• No

04

If Yes, please detail your experience.
05

Do you possess a SHRM-CP, PHR, or comparable HR certification; or a leave management certification (e.g., CLMS) ?

• Yes
• No

06

If Yes, please details what related certifications you possess.
07

Do you have experience with HRIS systems or leave management systems?

• Yes
• No

08

If Yes, please detail your experience.
09

Do you have experience creating or delivering HR training content, to employees or supervisor audiences?

• Yes
• No

10

If Yes, please detail your experience.
Required Question