SUMMARYUnder the supervision of BH Finance and Supply Chain Leadership -
LeadSupplier Accounts Specialist is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities.
RESPONSIBILITIES - Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels.
- Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care.
- Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy.
- Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly.
- Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts
- Contributes to standard operating procedures and internal controls
- Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries.
- Collaborates with requestors to verify the receipt and usage of orders, as necessary.
- Oversees the monitoring of statements and outstanding balances for aging payment requests.
- Oversees the maintenance of applicable records and files per standard processes and policy.
- Supports internal and external audits, if requested.
- Manages improvement projects for leadership, including cross-functional initiatives
- Serves as an active resource for peers and others for training, questions, mentorship, and problem solving
- Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions
EXPERIENCE- Associate degree or equivalent combination of education, training, and experience
- Minimum two years Supplier Accounts or related experience
- Familiarity with healthcare procurement systems and supplier requirements
- Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required
SKILLS/KNOWLEDGE- Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools
- Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations
- Communication skills (verbal, written, visual)
- Highly organized, deadline-driven, and capable of managing competing priorities
- Adaptability, critical thinking, and problem-solving skills in a fast-paced environment
- Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization.
Pay Range: $61,422.40-$101,337.60
Location:Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903
Work Type:Monday-Friday 8:00-5 PM
Work Shift:Day
Daily Hours:8 hours
Driving Required:No
