Job Title: Human Resources Manager

Department: Business/Finance

Reports to: Chief Financial & Operating Officer

Location: Onsite, MP&MS Campus, Larkspur, CA

FLSA Classification: Non-exempt

Employment Type: Full Time (40 hours/week)

Supervisory Responsibilities: None

Compensation: $44-$50/hour

Job Summary

The HR Manager provides day-to-day support across key human resources functions, ensuring compliance with federal and state requirements while supporting the overall employee experience. This position is responsible for supporting Human Resources, Payroll, and Benefits Administration. The HR Manager partners with CFOO and collaborates with the school's HR consulting team to ensure policies, processes, and compliance standards are applied consistently and effectively.

Duties and Responsibilities

Payroll Administration

• Process semi-monthly payroll accurately and on schedule for all faculty, staff, and seasonal employees.
• Maintain payroll records and reconcile employee earnings, deductions, taxes, and garnishments.
• Review and reconcile payroll reports before processing.
• Process new hires, salary changes, stipends, bonuses, and terminations.
• Coordinate payroll tax reporting and year-end processing, including W-2 preparation.
• Maintain payroll records in compliance with federal and California regulations.
• Reconcile payroll accounts with the general ledger.
• Respond to employee payroll questions in a timely and confidential manner.
• Coordinate with business office colleagues regarding payroll allocations and reporting.

Human Resources Administration

• Administer the employee lifecycle including recruitment support, onboarding, orientation, employment changes, and offboarding.
• Maintain personnel files and HRIS records in compliance with applicable laws.
• Process employment verification requests.
• Coordinate background checks, reference checks, and required pre-employment screenings.
• Track required employment documentation, certifications, and licenses.
• Maintain employee handbook updates and HR policies.
• Issue annual employment agreements and salary letters.
• Prepare HR reports and workforce metrics as requested.
• Support employee engagement and recognition initiatives.
• Support managers with training on supervision and provide personnel-related templates

Administration of Benefits

• Administer employee benefits including:
• Health insurance
• Dental and Vision insurance
• Life insurance
• Retirement plans 403(b)
• Flexible Spending Accounts
• COBRA administration
• Coordinate annual open enrollment.
• Assist employees with benefit questions and enrollment changes.
• Reconcile monthly insurance invoices.
• Coordinate leave administration including FMLA, ADA accommodations, and paid leave programs.

Compliance & Risk Management

• Ensure compliance with:
  • Fair Labor Standards Act (FLSA)
  • Family and Medical Leave Act (FMLA)
  • Americans with Disabilities Act (ADA)
  • Title VII
  • California employment regulations
  • I-9 Employment Eligibility Verification
  • E-Verify (if applicable)
  • Maintain OSHA-related personnel records as required.
• Ensure confidentiality of all employee information.
• Support audits and accreditation requests.
• Assist with workers' compensation claims administration and annual audit.

Additional Responsibilities

• Assist CFOO with annual salary research and compensation updates.
• Coordinate employee training records.
• Support performance evaluation processes.
• Assist with payroll implications and taxable benefits.
• Support HR initiatives that promote diversity, equity, inclusion, and belonging.
• Participate in Business Office projects as assigned.
• Maintain professional relationships with external vendors and benefit providers.
• Perform other duties as assigned.

SUPERVISOR AND DIRECT REPORTS

Reports to the Chief Financial Officer. This position has no direct reports.

QUALIFICATIONS

Education

• Bachelor's degree in Human Resources, Business Administration, Accounting, or related field required.

Experience

• Minimum of 3-5 years of payroll and human resources experience.
• Experience processing payroll for 50+ employees preferred.
• Experience in independent schools, higher education, or nonprofit organizations preferred.
• Experience with Paylocity HRIS and payroll software highly preferred.
• Experience with benefits administration.

Knowledge, Skills, and Abilities

• Thorough understanding of payroll processing and payroll tax regulations.
• Knowledge of California employment law and federal labor regulations.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to maintain strict confidentiality.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills, particularly Excel.
• Ability to work independently while collaborating across departments.

Preferred Certifications-the ideal candidate will have at least two of the following:

• SHRM Certified Professional (SHRM-CP)
• Professional in Human Resources (PHR)
• Certified Payroll Professional (CPP)

Physical Requirements

• Ability to sit for extended periods.
• Ability to use standard office equipment.
• Occasionally lift up to 15 pounds.

Compensation & Benefits

The School offers a competitive salary commensurate with experience and a comprehensive benefits package that may include:

• Medical, dental, and vision insurance
• Life and disability insurance
• 403(b) retirement plan with employer contribution
• Paid vacation, sick leave, and holidays
• Professional development opportunities
• Discounted after school and summer camp

OTHER INFORMATION

This administrative position is full-time (12 month/40 hours per week) and benefits eligible. Normal hours of work are 8:30 a.m. to 5:00 p.m. This position is based in an office environment within a school campus. Occasional evening or weekend work may be required during payroll processing, open enrollment, orientation, graduation, or other school events.