Salary : $79,748.86 - $96,946.72 Annually
Location : Santa Rosa, CA
Job Type: Full-Time
Job Number: 26/08-0810-OSPIHR
Department: Sonoma County Public Infrastructure (SPI)
Opening Date: 08/20/2026
Closing Date: 8/31/2026 11:59 PM Pacific
Bargaining Unit: 00

Position Information

As an HR Coordinator at SPI, you will assist our Human Resources/Safety Administrative Services Officer II (ASO) and Department Analyst on the SPI HR team with technical and administrative support for department-wide recruitment, training, safety, disability management, payroll, and employee relations programs. As a member of this team of seven, you will support the department's continuity of operations by:

• Growing strong working relationships and assisting your colleagues to better understand their needs and strengths
• Researching rules, regulations, and best practices to assist in the development of special and long-term administrative projects, policies, and procedures
• Coordinating and scheduling interviews, conducting reference checks, coordinating pre-employment background checks, and maintaining personnel files and records
• Reviewing and entering records into our Applicant Tracking and Learning Management Systems (NEOGOV and Saba, respectively)
• Coordinating and attending safety meetings and assisting with the department safety training program
• Helping to ensure departmental compliance with the Americans with Disabilities Act (ADA) and the Brown Act in collaboration with the Human Resources Department
• Cross-training on payroll-related functions and learning how to coordinate leaves of absence and how to request medical examinations for prospective employees

To effectively support the department's human resources functions, the ideal candidate will bring a keen attention to detail, sound judgment, and strong analytical and problem-solving abilities. They will excel in a dynamic, service-oriented environment, demonstrating professionalism, adaptability, and the ability to manage shifting priorities with poise and efficiency.The ideal candidate will also possess many of the following:

• Experience researching, tracking, analyzing, and interpreting data
• Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines
• Experience drafting policies and procedures
• Excellent written communication skills
• Advanced customer service skills and the ability to effectively handle inquiries, coordinate services for various internal and external stakeholders, and maintain collaborative working relationships
• Project management experience, with the ability to prioritize and balance multiple projects
• The ability to work independently and take initiative effectively
• Knowledge of database systems and advanced-level competencies with Microsoft Office software
• Previous HR/Payroll and Safety experience, HR certifications, and/or training is desired

Additionally, a sense of humor is a must! Even though this role involves serious responsibilities and confidential HR work, we also value colleagues who can bring a sense of humor and find appropriate moments for lightness. This role also offers a hybrid work option, with remote work and an in-office presence, based on operational needs

Minimum Qualifications

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver's License.
Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.

Certain positions may require the ability to speak, read and write fluent Spanish.

Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate's personal information that could potentially influence or bias the scoring process. Personal information includes the applicant's name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.