Experience with corporate immigration and global mobility, focusing on temporary work visas such as H-1B and L-1.
Bachelor's degree in Human Resources or related field.
Strong attention to detail with the ability to handle sensitive information confidentially.
Excellent communication skills, both written and verbal.
Effective organizational and time-management abilities.
Proficiency with Microsoft Office Suite, particularly advanced Excel for report generation and data manipulation.
Experience with HR systems like Workday and case management tools like ServiceNow.
Responsibilities
Audit vendor invoices for accuracy, reconciling discrepancies as needed.
Maintain PR/PO records for vendors, notifying management for timely payment needs.
Administer visa extensions and amendments in accordance with internal protocols.
Draft and distribute U.S. invitation letters, gathering necessary details promptly.
Oversee global employee transfers, ensuring smooth transitions across locations.
Assist in the onboarding of international employees moving to the U.S.
Act as a contact point for various stakeholders on immigration and relocation inquiries.
Benefits
Flexible work environment that supports work-life balance.
Professional development opportunities to enhance skills in immigration and mobility.
Collaborative workplace culture with a focus on team support.
Access to advanced HR and case management technologies to enhance work efficiency.
Full Job Description
Title: HR Business Analyst Request-ID: 2032-1 Level: Level 2 (3- 5 Years Experience) Bill Rate: $97.65 Hourly OTCA Location: Santa Clara, CA
Note: We are seeking a detail-oriented and proactive Immigration and Global Mobility Coordinator to join our team.
RESPONSIBILITIES
Support Immigration and Global Mobility team by auditing vendor invoices for accuracy and reconciling inconsistencies and errors.
Maintaining vendor PR/PO records and alert the manager when funds are needed to ensure timely payments.
Administer temporary visa (H-1B, L-1, TN, O-1, etc.) extensions and amendments following internal procedures.
Coordinate and gather details necessary for U.S. invitation letters. Draft and distribute letters for signing.
Conduct and oversee global transfers of existing employees worldwide.
Assist with the onboarding process for international employees deployed to the US.
Provide support to regional transfers in APAC and EMEA.
Serve as a point of contact for employees, recruiters, hiring managers, and HR Business Partners regarding general immigration and relocation inquiries. Provide timely and accurate information and support escalating to the Immigration and Global Mobility team, if needed.
Post legal notices (LCA & PERM) both electronically and physically as well as coordinate postings at other office locations.
Support special projects and initiatives within the Immigration and Global Mobility team and cross-functionally including reporting, FAQ generation, etc.
Ensure compliance with privacy and immigration laws and regulations by safeguarding employee sensitive information and confidential corporate intellectual property.
Complete additional duties as assigned
QUALIFICATIONS
Experience in corporate immigration and global mobility services with an emphasis in temporary work visas (H-1B, L-1, TN, O-1, etc.).
Bachelor's degree in Human Resources or a related field
Exceptional attention to detail and ability to handle sensitive information confidentially
Excellent written and verbal communication skills
Strong organizational and time-management skills.
Experience in Microsoft Office Suite (Word, Excell, Powerpoint, Outlook)
Advanced Excel skills, including report generation, data validation, and summarization with pivot tables
Proficiency with HR systems (Workday), case management ticketing tools (ServiceNow) and AI tools (Copilot, Claude)
Ability to work independently and as part of a team.
