ABOUT THE OPPORTUNITYXsolla is seeking a Head of Fund Operations to stand up and run the operating machinery of the Xsolla Credit Fund. You have taken a private fund from formation through first close before, and you know the full stack: structure and LPA work with counsel, service-provider selection, LP onboarding, capital calls, valuation policy, reporting, and audit readiness.
This is a builder's mandate. You will design the fund's operating playbook, run it, and document it so the fund operates to institutional standards from day one - and mentor the junior operations hires who join as the fund scales.
The role reports directly to Stan Rudoi, Chief Credit Officer and Head of the Xsolla Credit Fund.
ResponsibilitiesFund Formation and Structuring- Drive fund formation with external fund counsel: vehicle and jurisdiction selection, LPA and side letters, GP and management company setup, and the regulatory perimeter.
- Own the LPA from the operator's seat: terms, economics, and governance mechanics - and translate them into operational reality once signed.
Service Provider Stack- Select and manage the provider stack: fund administrator, auditor, tax advisors, banking/custody, and compliance vendors - and manage them to institutional standards.
- Own provider economics: negotiate scopes and fees; keep the fund's operating cost model lean and LP-defensible.
Fund Operations- Run the core machinery: capital calls and distributions, LP onboarding and KYC/AML, expense management, and cash movement controls.
- Own valuation and NAV: valuation policy, NAV oversight with the administrator, and credit-fund specifics such as borrowing-base mechanics and leverage facility administration.
LP Reporting and Diligence Readiness- Build the reporting stack: quarterly reporting (ILPA-aligned), capital account statements, and LP communications infrastructure.
- Keep the fund diligence-ready: DDQ responses, operational due-diligence readiness, and the operations sections of the data room - before LPs ask.
Compliance and Governance- Establish the policy framework: valuation, allocation, conflicts, and ESG/AML policies; regulatory filings with counsel; audit coordination.
- Design for scrutiny: so every process has a documented owner, control, and audit trail that stands up to institutional operational due diligence.
Operating Playbook and Team Building- Codify the fund's operating playbook: documented processes, controls, and owners for every core workflow - built for operational due diligence from day one.
- Scale the function: as the fund scales, build out and mentor the junior operations team (controller, fund accountants) and integrate with Xsolla's finance and legal teams.
Qualifications and SkillsExperience- 7+ years in fund operations, fund CFO, or fund controllership roles at private credit or other private capital funds.
- You have taken at least one private fund from formation through first close - this is the core requirement. You know what breaks, in what order, and how to prevent it.
- Deep working knowledge of LPA terms, fund administration, capital call mechanics, and ILPA reporting standards.
- Credit-fund specifics - leverage facilities, borrowing bases, loan administration, asset-level reporting - are a strong plus.
Skills and Competencies- Hands-on operator: comfortable being the entire operations function on day one, with providers as your leverage.
- Rigorous documentation and controls discipline; you build processes that pass operational due diligence, not just processes that work.
- Strong commercial judgment on provider selection, fee negotiation, and build-vs-outsource decisions.
- Clear communicator who can explain fund mechanics to non-fund people - including investors, borrowers, and Xsolla leadership.
Education and Credentials- A bachelor's degree in finance, accounting, economics, or a related field; CPA, a CFA charter, or an MBA is preferred.
BenefitsWe are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we're not just building a business; we're cultivating a community that values creativity, collaboration, and the transformative power of play.
