Job Requisition ID: 57722
Opening Date: 07/30/2026
Closing Date: 08/13/2026
Agency: Department of Healthcare and Family Services
Class Title: SENIOR PUBLIC SERVICE ADMIN (40070)
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: Salary: Anticipated starting salary $10,000/monthly; Full salary range $10,000 - $12,000/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Term Appointment/ Agency
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Position Overview:The Department of Healthcare and Family Services (HFS), Office of Procurement Management (OPM) is seeking to hire a Grants Process & Compliance Administrator to lead the development and implementation of standardized processes, internal controls, and documentation practices supporting the Department's growing grants portfolio. This position will serve as a key coordination point across program areas, Fiscal, the Office of Accountability and Compliance (CAO), and the Office of General Counsel (OGC) to ensure grant-related documentation is consistent, compliant, and audit-ready.
The ideal candidate is a strategic and detail-oriented professional with strong experience in process improvement, cross-functional coordination, and establishing effective internal controls in a complex, fast-paced environment. This individual should be highly organized, able to manage multiple priorities, and skilled at working collaboratively across diverse teams to drive consistency, accountability, and efficiency. A successful candidate will demonstrate sound judgment, strong communication skills, and the ability to translate policy and requirements into clear, actionable processes. HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
Essential Functions- Subject to management approval, serves as the Grants Process & Compliance Administrator for the Illinois Department of Healthcare and Family Services (HFS).
- Designs, develops, and implements standardized workflows and internal controls to support the efficient processing and documentation of grant activities.
- Serves as full line supervisor.
- Represents the Agency Procurement Officer in communications with internal and external stakeholders as it relates to grants processes, documentation standards, and internal controls, ensuring clarity and consistency in implementation.
- Supports the development and implementation of internal controls and documentation standards to ensure compliance with State and federal requirements.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications- Requires the completion of four (4) years of college with course work in business or public administration.
- Requires four (4) years of progressively responsible administrative experience in a public or private organization.
Preferred Qualifications- Four (4) years of professional experience formulating and implementing policy for a public or private organization.
- Four (4) years of professional experience managing a statewide federal or state or private grant program.
- Four (4) years of professional experience reviewing new and/or existing legislation to determine the impact on an organization.
- Four (4) years of professional experience responding to inquiries from elected officials, their staff, advocates, and other stakeholders.
- Four (4) years of professional experience communicating in verbal and written form including in-person or virtual presentations with diverse internal and external colleagues and stakeholders and communities.
- Four (4) years of professional experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism.
- Three (3) years of professional supervisory experience.
- Advanced degree in public or business administration.
Conditions of Employment- Requires completion of a background check and self-disclosure of criminal history.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- Requires the ability to utilize and maintain state issued equipment such as a laptop and cell phone.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday 8:30 a.m. to 5:00 p.m.
Headquarter Location: 201 S Grand Ave E, Springfield, Illinois, 62704
Work County: Sangamon
Email:Posting Group: Leadership & Management
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
