JOB TITLE:Grant Accountant
EMPLOYMENT TYPE:Full-Time
REPORTS TO:CFO
LOCATION: Hybrid-3-4 days in office (Brooklyn Location)
SALARY:$80,000-$85,000/year
JOB SUMMARY: The Grant Accountant provides organization-wide financial management and oversight for AAFSC's grant and contract portfolio, including budgeting, financial reporting, vouchering, variance analysis, compliance, and audit support. The Grant Accountant works closely with program staff, the Development team, funders, and auditors to ensure grant funds are managed accurately, efficiently, and in compliance with all funding requirements.
Success in this role requires balancing financial compliance with programmatic needs while managing multiple priorities in a fast-paced environment. The ideal candidate is analytical, highly organized, collaborative, and committed to supporting AAFSC's mission through sound financial stewardship.
PRIMARY DUTIES & RESPONSIBILITIES
Grant Financial Management- Develop, implement, and maintain effective financial systems and processes to support grant management and reporting.
- Ensure the accurate and timely processing of all grant-related financial transactions.
- Monitor grant expenditures to ensure alignment with approved budgets, funding agreements, and regulatory requirements.
- Prepare and post journal entries and analyze general ledger activity.
- Review and approve accounts payable vouchers for assigned grant-funded programs.
- Collaborate with the Development team and program staff to resolve budgeting, reporting, and compliance issues.
Budgeting & Financial Reporting- Prepare, manage, and revise grant budgets in collaboration with program managers.
- Prepare and submit grant budgets, invoices, financial reports, schedules, and workpapers in accordance with funder requirements and deadlines.
- Analyze budget variances and provide recommendations to support sound financial decision-making.
- Generate accurate and timely financial reports for grantors and internal stakeholders.
Compliance & Audit - Ensure compliance with all applicable federal, state, local, and private funding requirements.
- Prepare for and support internal and external audits, including providing documentation, schedules, reconciliations, and explanations.
- Maintain complete, accurate, and well-organized records of all grant-related financial activity.
Collaboration & Communication - Partner with program managers and internal stakeholders to provide financial guidance and support for grant-funded initiatives.
- Communicate effectively with funders regarding financial reporting, compliance requirements, and grant expenditures.
- Train and support staff on grant management policies, procedures, and best practices.
Analysis & Continuous Improvement - Analyze grant financial data to identify trends, variances, risks, and opportunities for improvement.
- Recommend and implement enhancements to financial management, reporting processes, and internal controls.
- Stay current on grant accounting standards, regulatory updates, and industry best practices.
- Perform other related duties as assigned in support of organizational goals.
BACKGROUND AND POSITION REQUIREMENTS - Bachelor's degree in Accounting, Finance, or a related field required.
- Minimum of five (5) years of progressive accounting experience, including at least three (3) years of grants accounting and financial management experience.
- Experience managing the fiscal requirements of NYC, NYS, federal, and private grants and contracts.
- Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit grant accounting principles.
- Experience preparing grant budgets, financial reports, vouchers, and supporting funder and agency audits.
- Advanced proficiency in Microsoft Excel, Word, accounting systems, and standard workplace software.
- Experience with Sage Intacct is highly preferred.
- Strong analytical and problem-solving skills with the ability to assess complex financial scenarios and provide timely recommendations.
- Excellent organizational, time management, follow-up, and administrative skills with exceptional attention to detail.
- Strong written and verbal communication skills with the ability to communicate financial information to individuals with varying levels of financial knowledge.
- Ability to manage multiple priorities independently while working collaboratively in a fast-paced, deadline-driven environment.
- Ability to exercise sound judgment, discretion, and maintain confidentiality at all times.
- Commitment to diversity, equity, inclusion, and cultural humility in serving diverse communities.
- Employment is contingent upon the successful completion of a pre-employment background check.
- U.S. work authorization is required.
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