What your day looks like:

The Administration Manager is responsible for managing and developing a team of administrators whose goal is to support the procurement/logistics teams, the warehouse team, as well as soy plant, transload, and organic teams, and the Commercial Director WGP. This role and team are responsible for managing the processes and data with respect to ingredient vendors, purchase orders, purchase costs, inventories and ingredient pricing. The position and team play a pivotal role in executing a high volume of transactions accurately and efficiently. A significant portion of the administrative function of this role is Ad-Hoc, including leading efforts to set up new business processes as the business grows (e.g. import vessels, organic trading business, third party warehouse sites, etc.). This role is the primary source for weekly ingredient price recommendations to the Commercial Director WGP and making pricing decisions. As part of this work, the position monitors recent cost trends of ingredients, including replacement values on bag and bulk commodities, and helps compile data to support the weekly price setting process, including ensuring that the new prices are accurately reflected in the system. This pricing responsibility often includes its own Ad Hoc activities, including supporting customer specific requests, collaborating with the nutrition group on diet/ration opportunities, new item set up, etc. The position contributes to success of the overall ingredient margin metric by identifying opportunities and protecting against margin leakages.

Essential Duties & Responsibilities

• Support procurement teams through vendor management, contract management, purchase order management, and processing of transactions.
• Ensure that vendors are paid timely and accurately while minimizing overpayment risk
• Ensure that transaction processing is timely and accurate.
• Ensure adherence to Wenger procurement policies.
• Monitor Nutrify's accounts receivable balances and coordinate with the Buyers and Corporate AR to collect payment in a timely manner.
• Monitor ingredient costs including the application of appropriate cost rules.
• Lead efforts to set up efficient and effective processes for new business activities within the Nutrify business.
• Monitor vendor data and cleanse aged or erroneous data.
• Ensure processes are in place to maximize discounts and rebates.
• Oversee ingredient receipt application
• Work effectively with suppliers to solve invoicing and operational challenges.
• Work to create sustainable processes within our costing and pricing methodology
• Recommend weekly ingredient prices, based on standard pricing process.
• Compile and distribute ad hoc customer pricing requests
• Understand and communicate supply and demand cost and price trends for nutrient sources available within competitive geography.
• Collaborate with purchasing personnel to ensure booking programs (contracts) are covered and generate appropriate documentation.
• Compile ingredient and finished feed booking indications.
• Support customer specific pricing requests.
• Support budgeting processes on an as needed basis
• Collaborate with Nutrition and Operations on item / customer/ ration impacts.
• Ensure processes are in place for the collection of replacement values on certain bulk ingredients.
• Identify and implement ingredient margin opportunities.
• Manage and lead process improvements.
• Manage and develop team members.
• Liaison with IT to develop reports and other technology needs.
• Manage all other business responsibilities and activities as they are assigned.
• Manage vendor relationships for the rock product segment.

Who you are:

• Bachelor's Degree in Business or related field
• Proven analytical background, high degree of accuracy
• Proven process improvement background
• Proficiency in Microsoft Office Suite applications required (Excel, PowerBI, PPT)
• Proven analytic capability
• High sense of accountability and follow-through
• Excellent written, verbal, and presentation communication skills
• Strong organizational skills, including attention to detail and multitasking skills
• Growth mindset
• Customer service oriented
• Ability to lead and develop a team
• Analytical skills
• General understanding of cost accounting and cost methodology
• Problem solving - identify and recommend process solutions
• Ability to communicate effectively internally and externally
• Must be able to work in a team environment

In addition to our more traditional benefits, we also offer great perks and numerous resources for professional development and team building:

• Promotional opportunities
• Rewards and recognition programs
• Robust onboarding and training program
• Employee Discount Programs (Perks at Work)
• Employee referral program
• Encouraging and collaborative culture

What our benefits are:

• Paid Time Off, Floating Holiday, Volunteer Day, Parental Leave, etc.
• Carebridge Employee Assistance Program

For all full-time members:

• Medical
• Dental
• Vision
• Health Savings Account (HSA)
• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Life Insurance/Accidental Death and Dismemberment Insurance
• Short-Term & Long-Term Disability

Each team member has the potential to earn a yearly bonus based on the achievement of company goals.