Proposal Writer - Hybrid(Travel to Toronto or Montreal for occasional in-person meetings a few times per year)
GardaWorld company, is transforming the way businesses protect their people and assets. We're seeking a driven and detail-oriented
Proposal Writer to join our Proposal team. In this role, you'll be at the forefront of GardaWorld's growth, crafting compelling, high-quality proposals that win contracts across our full suite of security and workforce solutions. If you thrive in a fast-paced, high-tech environment and take pride in delivering quality work that makes a meaningful difference, this role is for you.
What GardaWorld Brings to You as a Proposal Writer- Exposure to strategic, high-impact RFPs and key accounts
- Collaboration with senior commercial and operational stakeholders
- Hybrid work model
- Competitive compensation and benefits
- Career growth within a national, rapidly evolving organization
- 80k-90k/year
What Your Days Will Look LikeProposal Strategy & Positioning- Support the definition of win strategy in collaboration with Sales and business leaders
- Analyze RFP requirements, evaluation criteria, and client priorities
- Shape clear and differentiated value propositions aligned with client needs and risk context
- Ensure alignment between proposed solutions, operational capabilities, and pricing strategy
Proposal Development & Writing - Develop clear, structured, and compelling proposal content tailored to each opportunity
- Translate operational, financial, and technical inputs into client-focused messaging
- Ensure consistency, quality, and compliance across all proposal sections
- Lead review, editing, and final quality control prior to submission
Cross-Functional Coordination- Coordinate inputs from Sales, Operations, Finance, HR, Legal, and SMEs
- Facilitate working sessions to align messaging, solutioning, and deliverables
- Ensure clarity of roles, timelines, and expectations across all contributors
- Act as a central point of coordination throughout the proposal lifecycle
Project Management & Execution - Own proposal timelines, milestones, and submission schedules
- Track risks, dependencies, and outstanding actions
- Proactively escalate issues impacting quality or deadlines
- Maintain documentation, templates, and records in CRM and company platforms
Onboarding & Team Support - Support onboarding and ramp-up of new employees within the Proposals & Bids team
- Share best practices, tools, and methodologies to accelerate team effectiveness
- Contribute to knowledge transfer and capability building across the function
Continuous Improvement (CI) & Process Evolution - Contribute to continuous improvement initiatives to enhance proposal quality, efficiency, and win rates
- Support the evolution and standardization of tools, templates, and content libraries
- Participate in CI projects aimed at improving processes, collaboration, and scalability of the function
- Integrate lessons learned (win/loss insights) into future proposal strategies.
Tailor messaging to target industries and client needs across service areas including:
- Security Guard Services
- Mobile Patrol & Security
- Investigations & Risk Mitigation
- Parking Management Solutions
- Staffing & Recruitment Services
What We're Looking For- 5+ years of experience in proposal writing, RFP responses, or strategic commercial writing
- Experience in security, facilities services, infrastructure, construction, engineering, or complex B2B environments preferred
- Strong understanding of integrated solutions and operational delivery models
- Excellent written communication skills (English & French)
- Strong project management and organizational skills
- Ability to operate effectively in cross-functional, matrixed environments
- Proficiency in Microsoft Office; CRM and proposal tools are an asset
The opportunity is real. The team is ready. Your move.
Apply now!
#GardaWorld
Please note: No AI tools are used in the screening, assessment, or selection of candidates for this position.
This posting is for a position that is currently vacant within the organization.
