Build the Fleet Management System for a Growing Company

REIC Rentals is looking for a Fleet Manager who wants to build-not just maintain-a best-in-class fleet management operation.

As REIC Rentals grows, so does the complexity of our equipment and vehicle fleet. We need someone who enjoys creating structure, improving systems, using data to make better decisions, and building scalable processes that can keep pace with a high-growth organization.

The Fleet Manager will own the planning, management, and performance of REIC's equipment and vehicle fleet. You'll work closely with Operations, Finance, branch leadership, and vendors to make sure we have the right equipment, in the right place, at the right time, at the right cost.

This role combines strategic fleet planning with hands-on execution. You'll help shape how REIC manages assets from acquisition through disposal, develop the reporting and processes that drive better decisions, and continuously improve how our fleet operates as the company grows.

If you like taking something that works today and building the systems that will make it work at 2x, 5x, or 10x the scale, this could be a great fit.

What You'll Own

Build a Scalable Fleet Management System

• Develop and continuously improve the processes, systems, reporting, and operating rhythms used to manage REIC's fleet.
• Create consistent fleet management practices across branches and operating teams.
• Identify manual, inefficient, or inconsistent processes and develop practical solutions that can scale with the business.
• Improve the quality and accessibility of fleet data so leaders can make faster, better-informed decisions.
• Help define the key metrics and standards REIC uses to measure fleet performance.

Fleet Strategy & Planning

• Develop short- and long-term fleet plans based on business growth, customer demand, utilization, equipment age, availability, and financial returns.
• Build equipment replacement plans and recommend purchases based on operational needs, expected utilization, reliability, and total cost of ownership.
• Partner with Operations and branch leadership to determine where equipment is needed and balance fleet levels across the organization.
• Monitor fleet availability, utilization, reliability, condition, and lifecycle and identify opportunities to improve performance.
• Translate operational needs and fleet data into clear recommendations for company leadership.

Fleet Data & Performance

• Develop reporting and dashboards that provide visibility into fleet utilization, availability, maintenance cost, equipment age, lifecycle, and other key metrics.
• Analyze fleet data to identify trends, underutilized assets, cost issues, replacement needs, and opportunities to improve returns.
• Use data to support purchasing, replacement, allocation, transfer, and disposal decisions.
• Establish performance measures and work with Operations to continuously improve fleet results.
• Help turn fleet information into a reliable management tool-not simply a recordkeeping system.

Procurement & Vendor Management

• Manage the procurement of equipment, vehicles, and other fleet-related assets.
• Work with manufacturers and suppliers to evaluate specifications, pricing, availability, and delivery schedules.
• Build strong relationships with key equipment and fleet vendors.
• Negotiate pricing, terms, contracts, and vendor agreements where appropriate.
• Coordinate with Finance and Operations to ensure purchases align with budgets, growth plans, and operational requirements.

Fleet Lifecycle Management

• Manage assets throughout their lifecycle-from purchase and setup through transfer, replacement, and eventual disposition.
• Establish replacement timing based on equipment age, utilization, reliability, maintenance cost, market conditions, and expected resale value.
• Manage the sale and disposition of obsolete, surplus, and end-of-life equipment.
• Work with internal teams and outside partners to maximize recovery value on equipment being sold.
• Maintain accurate asset information throughout the equipment lifecycle.

Day-to-Day Fleet Operations

• Oversee fleet administration including purchase orders, equipment receipts, asset setup, equipment numbering, transfers, and disposals.
• Ensure newly purchased equipment is properly established in company systems and asset information is complete and accurate.
• Coordinate equipment deliveries and transfers with vendors, branches, and internal teams.
• Maintain accurate records for equipment specifications, ownership, location, acquisition dates, and other critical asset information.
• Oversee vehicle licensing, registration, insurance documentation, and other fleet requirements.

Compliance & Continuous Improvement

• Ensure fleet activities comply with applicable federal, state, and local requirements.
• Stay current on fleet technology, equipment trends, regulatory changes, and industry best practices.
• Identify opportunities to improve fleet processes, systems, controls, and economics.
• Help build the fleet infrastructure REIC will need for its next stage of growth.

What We're Looking For

We're looking for someone who is comfortable building while operating. You don't need everything to already be perfectly defined-you enjoy figuring out what the right process should be and then making it work.

You may be a strong fit if you have:

• Experience managing or supporting a meaningful fleet of equipment, vehicles, or other capital assets.
• A strong understanding of fleet economics, including utilization, lifecycle planning, maintenance costs, replacement decisions, and total cost of ownership.
• Strong analytical skills and the ability to turn fleet data into actionable business decisions.
• Experience developing fleet processes, reporting, systems, or operating procedures-not simply working within an established system.
• Experience working with equipment manufacturers, dealers, suppliers, and other fleet-related vendors.
• Strong negotiation and vendor-management skills.
• The ability to work effectively with both field operations and corporate teams.
• Strong organizational skills and the ability to manage multiple priorities in a fast-moving environment.
• Strong Excel skills and comfort working with fleet management, ERP, reporting, or other business systems.
• A mindset of continuous improvement and an interest in using technology and data to make fleet management better.

Experience with equipment rental, construction equipment, heavy equipment, or another asset-intensive operating business is strongly preferred.

The Opportunity

This isn't a role where you'll simply inherit a mature fleet program and keep it running.

You'll have the opportunity to help build the fleet management capability REIC needs as the company grows-from the data and reporting to the processes, purchasing strategy, lifecycle planning, and day-to-day operating discipline.

For someone who enjoys combining equipment, operations, data, financial thinking, and system building, this is an opportunity to have a meaningful impact on how a growing company operates.

Veterans encouraged to apply!