Position OverviewThe Fixed Asset Accountant is responsible for the end-to-end accounting and control of the company's fixed assets across a multi-site convenience retail network, including fuel infrastructure, store equipment, and real estate assets. This role ensures accurate capitalization, depreciation, and reporting of assets while maintaining strong financial controls and supporting capital investment decisions.
This position partners closely with Operations, Construction, Maintenance, FP&A, and Accounts Payable to ensure accurate classification of CapEx vs. OpEx and compliance with accounting policies and audit requirements.
Key ResponsibilitiesFixed Asset Accounting & Reporting- Maintain the fixed asset subledger and ensure completeness and accuracy of the asset register
- Record asset additions, transfers, retirements, and disposals
- Ensure timely capitalization of Construction-in-Progress (CIP/AUC) projects
- Calculate and book monthly depreciation and accumulated depreciation
- Prepare and post journal entries related to fixed assets
Reconciliation & Controls- Perform monthly reconciliation of fixed asset subledger to general ledger
- Ensure data integrity between ERP and fixed asset systems
- Investigate and resolve discrepancies in asset balances or depreciation
- Maintain strong internal controls over capital expenditures and asset accounting processes
CapEx & Cross-Functional Partnership- Review and validate CapEx invoices for proper classification and capitalization
- Partner with Operations, Construction, and Network teams on asset classification and project tracking
- Support capital project reviews and ensure accurate financial reporting of projects
Compliance, Audit & Tax Support- Ensure compliance with company accounting policies and GAAP/IFRS standards
- Prepare audit schedules and support internal and external audits
- Support tax reporting requirements related to fixed assets (e.g., depreciation, asset lives)
- Maintain documentation for asset capitalization and useful life assumptions
Process Improvement- Identify opportunities to improve asset accounting processes, automation, and controls
- Support implementation or enhancement of fixed asset systems and reporting tools
Qualifications- Bachelor's degree in Accounting, Finance, or related field
- Minimum 5 years of accounting experience, with strong exposure to fixed asset accounting
- Experience in multi-site retail, fuel, or asset-intensive industries preferred
- CPA preferred (or actively pursuing)
- Experience with ERP systems and fixed asset subledger systems (e.g., PDI, Sage)
- Advanced proficiency in Microsoft Excel
Key Skills & CompetenciesTechnical Expertise- Strong knowledge of fixed asset accounting, capitalization policies, and depreciation methods
- Deep understanding of CapEx vs. OpEx classification
- Familiarity with asset-intensive environments (fuel systems, store equipment, real estate)
- Experience with subledger-to-GL reconciliation and financial close processes
Analytical & Problem-Solving- Ability to analyze large data sets and identify discrepancies
- Strong attention to detail and accuracy
- Structured, root-cause problem-solving mindset
Business Partnership- Ability to collaborate cross-functionally with non-finance stakeholders
- Strong communication skills to influence classification and accounting decisions
- Ability to translate accounting concepts into practical guidance for operations teams
Controls & Compliance Mindset- Strong understanding of internal controls and audit readiness
- High level of integrity and accountability in financial reporting
Execution & Ownership- Ability to manage high volume and complexity in a fast-paced environment
- Strong organizational and time management skills
- Demonstrated ownership of end-to-end processes
Preferred Attributes (Convenience Retail Focus)- Experience with fuel station assets (canopies, tanks, dispensers) and store equipment
- Exposure to large-scale CapEx programs across multiple locations
